"Alerted.org

Executive Secretary

Office/On-site

Recruitment # 250930-3594SE-001

Location Middletown, CT

Date Opened 10/9/2025 12:00:00 AM

Salary $66,512 - $90,921/year

Job Type Open to the Public

Close Date 10/17/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

Connecticut Valley Hospital ( CVH (https://portal.ct.gov/dmhas/cvh/agency-files/cvh---home-page) ), under the umbrella of the State of Connecticut (https://portal.ct.gov/) , Department of Mental Health and Addiction Services ( DMHAS (https://portal.ct.gov/dmhas) ), is seeking to hire an Executive Secretary (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=3594SE&LinkSpec=RecruitNum2&R1=&R3=) .

POSITION HIGHLIGHTS

+ FACILITY: Connecticut Valley Hospital (CVH)

+ LOCATION : CVH Page Hall, 3rd Floor, CEO Suite at 87 Holmes Drive in Middletown, CT 06457

+ SCHEDULE:

+ Monday - Friday

+ Full-time (40 hours per week)

+ First shift (8:30 AM - 5:00 PM)

+ POSITION NUMBER: 126569

+ WORK ENVIRONMENT: Office/On-site

+ NOTE: Compensation shall be commensurate with skill level and assigned responsibilities. Appointment rate requires approval by the Department of Administrative Services.

WHAT WE CAN OFFER YOU

+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportunities.

+ A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.

APPOINTMENT

Incumbents in this class shall be appointed in accordance with Section 5-198(11) of the Connecticut General Statutes.

THE ROLE

Incumbents in this class may perform a broad range of duties which require varying levels of skills and experience, depending on the particular assignment. Compensation of each position within the established salary range shall be based upon the incumbent's skill level, qualifications and nature of assigned duties. Examples of ADVANCED skill level and assigned duties: DUTIES

+ Incumbents in this class will perform a full range of secretarial functions and administrative activities which require an advanced level of accountability, problem solving and interpersonal contacts including:

+ Plans, organizes and coordinates the full range of office support activities such as: - arranges large meetings or conferences involving complex coordination of resources and schedules - composes non-routine correspondence - represents the executive by explaining and interpreting departmental statutes and regulations, procedures and program services to a broad range of customers;

+ Supervises clerical staff within or outside of immediate office;

+ Makes administrative decisions.

SKILLS

+ Incumbents in this class bring a depth of experience to the job including:

+ Proficiency in the use of word processors, personal computers and/or other automated equipment;

+ High level interpersonal skills;

+ Office management experience;

+ Ability to function independently in an office environment;

+ Skill in reviewing processes and/or procedures and recommending and implementing changes when needed.

ABOUT US

DMHAS - DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

CVH - CVH opened in 1868 as the State’s public hospital for the treatment of persons with mental illness.

All of the services provided by CVH are designed with the concept of "Recovery to Wellness" as their operational framework. Recovery is a process of restoring or developing a positive and meaningful sense of identity apart from one’s condition and then rebuilding one’s life in the fullest sense. Recovery is an individualized patient-centered approach. Achieving and maintaining an optimal state of health and wellness is integrated in our recovery approach. Individuals acquire and practice life skills that will assist them in their recovery process.

Vision Statement :

To promote recovery through collaborative, compassionate, and culturally competent treatment in a safe, healthy, and caring environment. Mission Statement:

Connecticut Valley Hospital provides trauma informed gender responsive treatment that empowers individuals to manage recovery, improve quality of life and return to the community.

PLEASE NOTE:

+ A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

+ All state employees must adhere to Connecticut's Policy for a Drug Free Workplace (https://portal.ct.gov/das/-/media/das/statewide-hr/a---z-listing-task-pdfs/drug-free-workplace-policy--february-2016.pdf) .

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Frank DeCusati at [email protected].

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

Acts as personal secretary and provides office management to the administrative head and/or to each undersecretary or deputy to such head of a department or institution as authorized by Section 5-198(11) of the Connecticut General Statutes.

EXAMPLES OF DUTIES

+ Acts as confidential secretary to an executive;

+ Relieves superior of administrative details through interaction with the public and routine contacts with other state executives;

+ Complies and coordinates data for action by superior;

+ Takes and transcribes confidential correspondence from supervisor or at meetings and/or hearings;

+ Types a wide variety of correspondence, notes, memorandums, drafts, transcripts, charts and forms following proper format;

+ Prepares own letters or reports and advises superior of appropriate action taken on routine matters;

+ Schedules appointments and arranges meetings;

+ Acts as receptionist;

+ Maintains and checks records and files;

+ Performs special assignments, studies and routine administrative functions as specifically directed;

+ Screens incoming correspondence, refers to appropriate staff and follows up to insure timely response;

+ May supervise a clerical staff assigning work and following up to insure completion;

+ May transmit to or request information from agency staff for agency head;

+ Performs related duties as required. (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=3594SE&LinkSpec=RecruitNum2&R1=&R3=)

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ office administration and management;

+ functions, procedures, programs and regulations of relevant organizational unit;

+ English grammar, spelling and punctuation;

+ Considerable interpersonal skills;

+ Ability to

+ interact effectively with supervisor, co-workers and general public;

+ work independently on administrative tasks and make decisions within framework of departmental policies;

+ follow complex instructions;

+ take accurate and complex dictation;

+ Supervisory ability.

PREFERRED QUALIFICATIONS

+ Experience providing direct administrative support to agency heads, commissioners, or Chief-suite (C-suite) executives in a hospital, health system, or medical group

+ Experience preparing, formatting, and proofreading confidential reports, board materials, and regulatory documents

+ Experience coordinating travel and logistics for healthcare executives, including site visits and conferences

+ Experience organizing board meetings, medical staff meetings, and compliance-related events

+ Experience with union contracts and labor relations documentation

+ Experience using Microsoft Outlook to manage executive calendars, manage email inboxes, and coordinate meetings

+ Experience taking and preparing formal meeting minutes for executive or clinical leadership in a healthcare organization, including documentation of decisions, action items, and regulatory discussions

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online