• Full-time Administrative Assistant

    St Joseph's Addiction Treatment & Recovery Centers (Saranac Lake, NY)


    St. Joseph's Addiction Treatment and Recovery Centers

     

    Position: Full-time Administrative Assistant

     

    Shift/schedule: Monday-Friday / 8:00am-4:30pm

     

    Pay Range: $17.00/hour to $23.00/hour

     

    Position Summary: Receives visitors, answers phone, conducts clerical duties, and maintains mail reports and logs.

     

    Education and Training: High school graduate with computer skills clerical skills

     

    Qualifications and Requirements: Strong interpersonal and communication skills. Good organizational and time-management skills. Ability to work effectively both independently and as part of a team.

    Essential Duties:

    Send out bi-weekly menu, maintain lunch count, email dietary by 10:30am daily with the count.

    Receives visitors and assists them as may be required:

    + As soon as possible, greets visitors.

    + Assesses visitors' needs/desires.

    + Requests visitors to sign Visitor’s Confidentiality Statement.

    + Provides information, direction and/or follow through.

    + Greets all new Resident admissions and connects them to the nursing staff to begin the admission process.

    + Complete all PAS 44’s for new residents being admitted to the program

    + Admit residents into NetSmart

    Answers phones in a courteous and helpful manner:

    + Handles inquiries and using professional practices.

    + Responds to all telephone calls within four rings.

    + Projects a professional response.

    + Screens calls and is alert to employee availability and personnel assigned back-up.

    + Relays messages by phone or written communication.

    + Ensure faxes are sent to the correct department

    + Scan Credit Card Statements to Outpatients.

    + Maintain updated phone list.

    Coordinates mail distribution including weighing and applying postage for out-going mail and UPS:

    + Assures postage supplies and stamp meter are maintained in a timely fashion.

    + Facilitates sender prepared out-going mail and packages according to schedule.

    + Distributes in-coming mail and packages:

    + Maintains postage meter and submits requests for mail related payments.

    + Sorts and distributes all incoming mail daily.

    + Complete mail run as needed

    Family department tasks:

    + Create folders for family members & name tags. Putting folders together and color coding the paperwork.

    + Contacting family members to verify attendance or confirm the status of letter writing. Answer questions regarding family session and send any other questions to family staff.

    + Sending attending or letter writing guidelines if family members did not receive information via initial interview.

    Clinical support tasks:

    + Maintain lecture calendar.

    + Create list and send email every other Thursday to announce new resident orientation

    + Maintain Holiday sign- up sheet ensuring all shifts are covered

     

    Department

     

    Reception

     

    Employment Type

     

    Full-Time

    Minimum Experience

    Mid-level

    Compensation

    $17.00/hour to $23.00/hour