• Bilingual Administrative Assistant

    ABM Industries (Austin, TX)


    Overview

    **Compensation:** $24.00 / Hour

     

    The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program

     

    **Benefits:** ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

    **Schedule** : On-site, Monday – Friday, 7:00 AM – 3:30 PM

    Position Summary:

    The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. This role supports the Project Manager and District Manager in payroll processing, document control, new hire onboarding, supply management, and compliance tracking. The Administrative Assistant must operate with discretion and follow strict protocols regarding client communication and internal decision-making.

    Key Responsibilities:

    Payroll & Timekeeping

    + Review and update employee time daily using BlueForce.

    + Assist with retroactive and adjustment payment requests.

    + Review and submit vacation and sick time pay requests in accordance with CBA and/or local ordinances.

    + Distribute payroll checks to employees.

    + Send weekly status updates to Project Manager and District Manager regarding employee hours.

    Administrative & Clerical Support

    + Answer and route phone calls to appropriate parties.

    + Order office and field supplies as authorized by the Project Manager.

    + Schedule office vendor inspections and repairs under management supervision.

    + Maintain strict communication protocols:.

    Document Control

    + Set up and maintain client and vendor files (invoices, payments, safety documentation).

    + Track incidents and worksite accidents via spreadsheet.

    + Maintain confidentiality of all documents.

    New Hire Training & Onboarding

    + Assist the Project Manager with onboarding and training of new hires.

    + Ensure new hires are correctly set up in the system.

    + Coordinate orientation with Recruiter and Office Operations team.

    Employee Relations

    + Intake employee complaints and escalate to local HR and Operations team.

    + Assist HR in scheduling employee visits and coordinating with HR Manager on complex issues.

    Inventory & Purchasing (BuySmart)

    + Track inventory of rebillable and non-rebillable supplies.

    + Assist with weekly supply orders, reviewed and approved by the Project Manager.

    + Maintain a spreadsheet tracking weekly purchases by item type and price.

    Minimum Qualifications

    + Minimum of one (1) year administrative experience required.

    + Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

    + Effective written and verbal communication skills.

    + Bilingual (Spanish and English) preferred.

    + Highly organized and detail-oriented.

    \#LI-AH1

    REQNUMBER: 132759

    ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.