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Description

We are looking for a detail-oriented Executive Assistant to join our team in Bakersfield, California. This position requires someone who excels in administrative tasks, communication, and providing support to both front desk operations and the accounting department. If you thrive in a dynamic office environment and are proficient in various software applications, this role is a great opportunity to showcase your skills.

Responsibilities:

• Serve as the primary front desk receptionist, handling inbound calls, greeting visitors, and managing daily correspondence.

• Provide administrative support to the accounting department, including tasks related to accounts payable and accounts receivable.

• Perform daily and weekly reconciliation of contract employees’ timecards with meticulous attention to detail.

• Utilize software tools such as Microsoft Excel, Word, PowerPoint, Outlook, and Adobe for data entry, documentation, and reporting.

• Organize and maintain office documentation, including scanning, saving, and filing invoices, credit card receipts, and training materials.

• Assist the Finance Controller and other team members with clerical duties and special projects as needed.

• Manage scheduling tasks, including setting appointments and coordinating calendars.

• Complete and maintain employment eligibility forms for the company on a regular basis.

• Identify and solve problems independently, while collaborating effectively in a team environment

Requirements • A minimum of 3 years of experience in an administrative or office support role.

• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

• Strong written and verbal communication skills for effective customer service and correspondence.

• Familiarity with accounts receivable and accounts payable systems.

• Ability to handle inbound and outbound calls professionally.

• Experience in data entry and document management.

• Proven problem-solving skills and ability to work independently or as part of a team.

• Previous experience in a front desk or receptionist role is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .