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This position is guaranteed 20 hours a week.

12 month position

TITLE: Substitute Clerk Typist

REPORTS TO: Building Administrator, District Administrator, or Department Supervisor/Director

Purpose: The Substitute Clerk Typist will have the primary responsibility of supporting the building or department supervisor in ensuring the day-to-day functions of the building/department run smoothly. The Substitute Clerk Typist will also have the primary responsibility of being the “face” of the building/department and ensuring all patrons receive a warm and friendly greeting. This Result Oriented Job Description is in conjunction with the job description provided by the Wayne County Civil Service.

Core Values:

As a Pal-Mac staff, we believe that we can achieve our vision and accomplish our mission if, in all of our work, we focus on clearly defined and consistently demonstrated core values.

In all of our actions and interactions we:

+ Focus on students

+ Value the power of positive relationships

+ Act with integrity and honesty

+ Work with a purpose, striving for excellence, pride and passion

+ Approach experiences with an open mind and a willingness to grow

+ Foster safety and a sense of belonging

Expected Results: 1. The Substitute Clerk Typist will ensure the day-to-day functions of the building/department will be accomplished by:

+ Making decisions in accordance with established policies and procedures.

+ Preparing various documents to include but not limited to: word processed documents, spreadsheets, and presentations.

+ Organizing and distributing daily schedules for seasonal, temporary, or substitute employees in the building/department.

+ Assisting the Senior Clerk Typist or other Clerk Typist, if applicable, in performing all duties within the office.

+ Reviewing claim forms and other documents for completeness, accuracy and conformity with established procedures.

+ Maintaining financial records for the building/department or other organizations or groups affiliated with the building/department.

+ Maintaining payroll and time sheets for applicable employees.

+ Maintaining records and files pertinent to the building/department.

+ Coordinating with vendors and other outside agencies who conduct business in the building/department.

+ Attending meetings and keeping meeting minutes.

+ Coordinating substitutes and coverage for employees who are not in attendance, when applicable.

+ When assigned to the Main Office at PS, IS, or MS, 0.25 FTE responsibility shall be to provide support for transportation-related matters, including but not limited to, bus assignments, daily changes, parent contact, transportation management system, routing updates, and communication with drivers.

+ When assigned to the Main Office at HS 0.15 FTE responsibility shall be to provide support for transportation-related matters, including but not limited to, bus assignments, daily changes, parent contact, transportation management system, routing updates, and communication with drivers.

2. The Substitute Clerk Typist will assist the Transportation Department by:

+ When assigned to the Main Office at PS, IS, or MS, 0.25 FTE responsibility shall be to provide support for transportation-related matters, including but not limited to, bus assignments, daily changes, parent contact, transportation management system, routing updates, and communication with drivers.

+ When assigned to the Main Office at HS 0.15 FTE responsibility shall be to provide support for transportation-related matters, including but not limited to, bus assignments, daily changes, parent contact, transportation management system, routing updates, and communication with drivers.

+ When assigned to the Personnel Office, a portion of each work day (.1 FTE) of the employee shall be responsible for the day-to-day personnel functions of school bus drivers, mechanics, and transportation office staff including management of the bargaining agreement, hiring/onboarding, maintaining appropriate records, monitoring probationary periods, and executing Civil Service procedures.

+ When assigned to the District Office, a portion of each work day (.15 FTE) of the employee shall provide support for transportation-related matters, including but not limited to, bus assignments, parent contact, transportation management system, routing updates, and communication with Transportation Office/Dispatch about parent complaints/concerns specific to school bus transportation, transportation to nonpublic schools, or the transportation of students with special needs.

3. The Substitute Clerk Typist will ensure all parents, students, community members, employees, and all visitors to the Palmyra-Macedon CSD will experience the Pal-Mac Way by:

+ Greeting parents, students, community members, employees, and all visitors with a friendly and helpful attitude.

+ Displaying a customer service approach when working with others in person or on the phone.

+ Being attentive to the needs of all individuals who request their assistance.

+ Communicating clearly, both verbally and in writing.

+ Utilizing their skills to de-escalate a situation when other people are in a heightened or excited state.

4. The Substitute Clerk Typist will assume other duties, projects, and responsibilities as assigned by the Building Administrator or Department Supervisor/Director.

The Substitute Clerk Typist will possess the following minimum qualities, qualifications, skills, and/or abilities:

+ Physical condition commensurate with the demands of the position.

+ Fingerprint clearance through New York State Office of School Personnel Review and Accountability.

+ Evidence of an open, collaborative style that fosters a sense of teamwork and common purpose.

+ Proven people skills and is an effective communicator with a sense of humor. The successful candidate will be positive, approachable, and respectful of others.

+ Willingness to become an active, engaged and visible member of the Pal-Mac community.

+ A clear communicator in oral and written language, including electronic communication.

+ Work collaboratively with other staff members, administrators, students, and parents.

+ Use problem-solving and critical thinking skills.

+ Listens first.

Evaluation: The Substitute Clerk Typist will report to the Building Administrator or Department Supervisor/Director and be evaluated by the District approved document.

Job Qualifications

Qualified candidates must have:

+ High school graduate or equivalent; two years of clerical experience;

+ Training/experience in the operation of word processing equipment or personal computers;

Position Start Date:11/03/2025

Job Number: C587