• Administrative Assistant

    Robert Half Office Team (Seattle, WA)


    Description

    We are looking for a meticulous Administrative Assistant to join our team in Seattle, Washington. This is a contract position where you will play a pivotal role in ensuring smooth office operations and supporting key administrative tasks. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about providing organizational support.

    Responsibilities:

    • Manage scheduling and appointments using Microsoft Outlook, ensuring all timelines are consistently met.

    • Handle incoming and outgoing mail, including sorting and distributing correspondence.

    • Oversee contract administration tasks such as obtaining signatures, scanning, and filing important documents.

    • Coordinate travel arrangements, including creating detailed itineraries.

    • Prepare for meetings by organizing materials and ensuring all logistics are in place.

    • Monitor and replenish office supplies to maintain a well-stocked work environment.

    • Coordinate recognition efforts for staff birthdays and anniversaries.

    • Audit and maintain calendars to ensure accuracy and organization.

    • Provide receptionist duties, including answering inbound calls and directing inquiries.

    • Support general data entry tasks to maintain accurate records and documentation.

     

    Requirements • Proven experience in administrative assistance or a similar role.

     

    • Proficiency in Microsoft Outlook for scheduling and email management.

    • Strong organizational skills with the ability to handle multiple tasks simultaneously.

    • Excellent written and verbal communication abilities.

    • Familiarity with managing office supplies and inventory.

    • Experience in calendar management and event coordination.

    • Attention to detail, especially in document handling and data entry.

    • Ability to deliver courteous and attentive customer service over the phone. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .