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ADMINISTRATIVE ASSISTANT 5 (WAE)

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ADMINISTRATIVE ASSISTANT 5 (WAE)

Salary

$3,127.00 - $6,136.00 Monthly

Location

Pineville, LA

Job Type

Classified

Job Number

PSSC 25-106-GJ

Department

LDH-Office for Citizens with Development Disabilities

Opening Date

10/09/2025

Closing Date

10/16/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

PSSC 25-106-GJ

The mission of Pinecrest Supports and Services Center is to support people with intellectual and developmental disabilities to reach treatment goals and to return to more integrated community living settings. Pinecrest Supports and Services Center specializes in the treatment of people with comorbid intellectual and developmental disabilities and complex medical, behavioral, and psychiatric support needs.

Pinecrest Supports & Services Center (PSSC) is seeking a dedicated Administrative Assistant 5 (WAE) to join our dynamic team.

An ideal candidate will possess the following competencies:

Selected Core Competencies:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Selected Preferred Competencies:

+ Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance

+ levels over time.

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Driving Results: The ability to identify important goals and work to achieve them.

+ Managing Conflict: The ability to recognize and navigate disagreements in a rational, unbiased, and productive way.

+ Solving Problems: The ability to discover solutions to problems.

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .

Job Duties and Other Information

Job Duties:

+ Independently performs the following duties:

+ Incumbent independently prepares responses for Administrator to inquiries from parents of the individuals served, staff from OCDD Central Office, LDH State Facilities Director, State Legislators, and other officials. Maintains public relations with on-campus and off-campus community as well as contact with staff, private and public officials, other professional organizations, and the general public. Exercises initiative in securing information as needed from other offices (internal and external) for meetings, reports, and presentations. Serves on Human Rights Committee for Individuals with Intellectual Disabilities. Coordinates travel arrangements for Administrator and prepares appropriate travel reimbursement vouchers.

+ Monitors timekeeping records for department heads under the supervision of the Administrator, ensuring that payroll related documents are completed timely and accurately. Ensures that PES’s and PES checklists are prepared and submitted in a timely manner. Completes annual training and safety meetings as required by the agency. Completes other training as required. Manages and coordinates special projects as assigned by the Administrator. Prepares Human Resource related documents for employees under the supervision of the Administrator.

+ + Files Office of Risk Management (ORM) claims regarding state property, such as buildings, vehicle accidents, and vehicle glass repair claims. Ensures all claims and reimbursements processed through ORM and Sedgwick are handled in a timely manner. Assists the Regional Attorney with the preparation of court documents, such as preparing documentation from Psychologist and filing paperwork at courthouse, to ensure safety and protection of health and stability of the individuals in LDH custody.

+ Processes the USPS mailing of letters and packages, and sorts the incoming mail / packages to proper departments. Meters the outgoing mail to USPS and delivers certified / certificate of mailing packages to the USPS office. Delivers Fed Ex packages to the local office.

+ Ensures pagers for PSSC staff are working properly. Responsible for ordering and returning pagers to ensure staff can be reached in a timely manner, in order to ensure health and safety of individuals living at PSSC. Prepares requisitions / PURs for payment processing of pager invoices. Prepares requisitions / PURs for payment of items for Administration staff and departments without Procard access.

Position-Specific Details:

Appointment Type: This position will be filled as a part-timeWAE. (Note: ClassifiedWAEappointments may not exceed 1,245 hours in a 12 month period.)

SHIFT: 8:00 AM – 4:30 PM PASS DAYS: Saturday / Sunday

Compensation: ADMINISTRATIVE ASSISTANT 5 - $18.04 - $35.40

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Gabriel K. Jeane

Pinecrest Supports & Services Center

Pineville, Louisiana 71360

[email protected]

Pinecrest Supports and Services Center is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf(Download PDF reader)

Pinecrest Support and Services Center is an Equal Opportunity Employer

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

PSSC - Are you currently employed with Pinecrest Supports and Services Center?

+ Yes

+ No

02

PSSC - Have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

+ Yes

+ No

03

PSSC - If "YES", give the law enforcement authority (city, police, sheriff, FBI, etc.) the offense, place, and disposition of case. If this question does not apply to you, enter N/A.

04

PSSC - Incomplete applications will NOT be considered! Have you listed ALL prior employment (entire work history starting after High School or College) with complete name of all employers (no abbreviations), your job title, complete address & phone number of each employer? Failure to fully complete the education and work history sections of the application can result in an applicant being hired the lower level of the position in which any are applying.

+ Yes

+ No

05

PSSC - You will be selected for interview based on your application. Explain any gaps in employment of 3 months or longer (Example: January /1999 – May /1999 = caring for a sick parent, etc...). If this question does not apply to you, enter N/A.

06

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ 1= I have no experience and/or am uncomfortable acting decisively

+ 2= I have limited experience or require assistance to act decisively

+ 3= I can act decisively

+ 4= I can act decisively and help others improve their ability to act decisively

07

AD: Explain your rating by providing specific and relevant examples in the box below.

08

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

09

CE: Explain your rating by providing specific and relevant examples in the box below.

10

MPr: Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

+ 1= I have no experience and/or am uncomfortable managing projects

+ 2= I have limited experience or require assistance to manage projects

+ 3= I can manage projects

+ 4= I can manage projects and help others improve their ability to manage projects

11

MPr: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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