"Alerted.org

Strategic Executive Coordinator

Type: Full-Time

About the Role

We're seeking a highly organized and proactive Executive Coordinator to support our CEO/Visionary in a company deeply engaged in cybersecurity and AI innovation. This role is pivotal in managing the CEO's day-to-day schedule, streamlining schedules, and assisting in continuous process improvements that strengthen the CEO's effectiveness. The ideal candidate excels at multitasking, communication, and anticipating needs — helping the CEO stay focused on strategic priorities while maintaining strong community and industry leadership presence.

Key Responsibilities

- Manage the CEO's calendar, email, meetings, presentations, community involvement and travel logistics with accuracy and foresight.

- Prepare agendas, presentations, and meeting materials; take and distribute notes, ensuring timely follow-up on action items.

- Coordinate cross-functional projects, track timelines, and ensure accountability on deliverables.

- Develop and maintain documentation for processes, systems, and strategic initiatives the CEO is responsible for.

- Support strategic planning and continuous improvement efforts that enhance organizational efficiency.

- Maintain strong alignment and communication between the CEO/Visionary and COO/Integrator, fostering “rocket fuel” collaboration in line with EOS principles.

- Lead recruiting efforts for new team members, including posting roles, scheduling interviews, coordinating candidate communications, and ensuring a smooth handoff to onboarding team.

- Handle confidential information with professionalism and discretion while representing the company and leadership team with integrity.

- Recognize and share opportunities for improvement in company processes, systems, and communication flow — especially in areas involving technology, cybersecurity, and AI-driven efficiency.

- Manage the headquarters office, maintain organization, stocking levels, provide resources need to remote employees regarding offices supplies, etc.

Qualifications

- 3+ years of experience as an Executive Coordinator or similar role.

- Exceptional organizational, communication, and problem-solving skills.

- Proficiency in Microsoft Office and Google Workspace; aptitude to learn and apply new technologies that enhance the position if critical. Comfort, experience and curiosity with AI is ideal.

- Strong judgment, discretion, and the ability to handle sensitive information.

- Proven ability to work cross-functionally, manage priorities, and drive results in a dynamic environment.

Why Join Us

You'll work closely with the leadership team at the intersection of technology, strategy, and execution, helping to shape efficient operations and high-impact initiatives. This is a unique opportunity to partner directly with senior leadership in an innovative company driving advancements in cybersecurity and AI.

WONDER IF YOU ARE A GOOD FIT?

Twinstate Technologies provides all new employees with training. Individuals who fit our Core Values and meet the position requirements, are driven to succeed and naturally curious, are encouraged to apply.

Core Values

+ Accountable -Own it

+ Grit - Never give up

+ Resourceful-Gets things done

+ Team Driven-Cares about our clients and our team

+ Security First-Innovative

EEO Statement:

Twinstate is committed to complying with all federal, state, and local equal employment laws. To that end, the company is dedicated to maintaining a work environment that is free from harassment and discrimination based on the following protected classes: age, race (including traits historically associated with race, which include, but are not limited to, hair texture and protective hairstyles such as braids, locks, and twists), creed, color, national origin (including ancestry), religion, gender or sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), disability, reproductive health decision making (including, but not limited to, the decision to use or access a particular drug, device, or medical service), marital status, partnership status, caregiver status, domestic violence victim status, familial status, military status, unemployment status, citizenship or immigration status, genetic information (including genetic characteristics), or any other protected status under federal, state, or local laws. The Company is dedicated to the fulfillment of this policy with respect to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, compensation, termination, and all other terms, conditions, and privileges of employment.

The Company will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner. The Company will take appropriate corrective action, if warranted. The Company prohibits retaliation against employee(s) who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.