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Senior Executive Assistant (Deputy Director) 15- Legal Services Administration

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Senior Executive Assistant (Deputy Director) 15- Legal Services Administration

Salary

$107,029.00 - $149,518.00 Annually

Location

Lansing, MI

Job Type

Limited Term (position has expiration date)

Job Number

2301-26-LSA086

Department

Department of State

Opening Date

10/13/2025

Closing Date

10/22/2025 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

+ Description

+ Benefits

+ Questions

Job Description

THIS POSITION IS LIMITED TERM.

POSITION DUTIES - The position serves as a deputy legal counsel to support the Chief Legal Director, the Legal Services Administration (LSA), and the Michigan Department of State (MDOS) in the many and varied legal, policy, and legislative issues that arise. The position expands the legal bandwidth of LSA to ensure that all departmental legal needs are promptly and fully supported and addressed.

Review additional information about the position's responsibilities here:Position Description- Senior Executive Assistant (Deputy Director) 15 (https://MCSC.state.mi.us/AgencyPDFs/LSA086- PD.pdf)

APPOINTMENT TYPE/BENEFITS - This position is Limited Term. Therefore, you would be eligible to participate in the benefits offered by the state. As a Limited Term position, the expiration date for the position is scheduled to end 2 years from the date of appointment. Please be advised that Limited Term appointments may expire sooner or may extend beyond the scheduled end date.

MDOSJOBS

Required Education and Experience

Education

Possession of a bachelor’s degree in any major.

Admission to the State Bar of Michigan is preferred.

Possession of a Juris Doctorate Degree from an accredited school of law is preferred.

Experience

Senior Executive Assistant (Deputy Director) 15

Two years of professional, P11-level experience or one year of professional 12-level experience as a senior-level worker, a manager, or a staff/program specialist (includes administrative assistant) or equivalent.

Additional Requirements and Information

The use of AI (Artificial Intelligence) in the selections process (i.e. application, written exercises, cover letter, etc.) with MDOS is not permitted. If it is substantiated that AI was used in the process, your application will be removed from consideration.

You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

As outlined by Civil Service, an official transcript must bear the applicant’s name, college, or university certification (e.g., seal, logo, watermark, or letterhead), date and name of the conferred degree and registrar’s signature. Transcripts that do not meet these requirements are considered unofficial. For more information regarding official transcripts,click here(Download PDF reader).

Applicants who possess a degree from a foreign college or university must have their academic credentials evaluated or converted into U.S. educational equivalents unless the degree has been recognized by the Council on Higher Education Accreditation (CHEA). Go toevaluatorsfor a list of accepted organizations that evaluate foreign credentials. Failure to provide this evaluation at the time of application may result in you being screened out of the process.

View the job specification at:Job Specification - Senior Executive Assistant (Deputy Director) 15 (https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveService.pdf)

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

Are you related to anyone currently working at the Department of State (Secretary of State)?

+ Yes

+ No

02

If you answered "yes" to question #1, please list the name of each relative. If you answered "no" to question #1, please enter "none".

03

Please list all previous names, to include name at birth, and any alias name(s) used. If you do not have any previous/alias names to list, please enter "none".

04

From the following options, please select your employment status. Please select all that apply.

+ Currently employed at the Department of State (Secretary of State)

+ Previously employed by the Department of State (Secretary of State)

+ Currently employed at another State of Michigan agency

+ Previously employed by another State of Michigan agency

+ None of the above

05

Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. Please select all that apply.

+ I have been dismissed within the last two years.

+ I have resigned in lieu of discipline or dismissal within the last two years.

+ I have been suspended without pay within the last two years.

+ I have received an unsatisfactory rating in the last two years.

+ I have received a written reprimand within the last two years.

+ I have signed a last chance agreement with MDOS within the last two years.

+ I certify that none of the above circumstances apply to me.

06

Due to the position's involvement with the Department's legal and HR matters, confidentiality is necessary. Are you able to maintain discretion and confidentiality of information that you may come to know through the course of your employment?

+ Yes

+ No

07

Please select the years of experience you possess with contract negotiation and review.

+ None

+ 1 year to 5 years

+ 6 years to 10 years

+ More than 10 years

08

Please select years of experience with state and federal privacy laws and regulation.

+ None

+ 1 year to 5 years

+ 6 years to 10 years

+ More than 10 years

09

Please describe your experience with state and federal privacy laws and regulation. If you do not possess this experience, please enter "none".

10

Do you possess experience with advising executive level management with legal and internal organizational issues and concerns?

+ Yes

+ No

11

Please select the years of experience you possess with employment-related legal issues.

+ None

+ 1 year to 5 years

+ 6 years to 10 years

+ More than 10 years

12

Please describe your experience with employment-related legal issues. If you do not possess this experience, please enter "none".

13

In the space below, please describe how you have sought, built, and maintained strategic relationships with in-house staff in your current or past work environment (if you need additional space, please attach your response as a separate Word document).

14

In the space below, please explain why you are interested in this position, in addition to why you should be considered as the candidate of choice (if you need additional space, please attach your response as a separate Word document).

15

Did you remember to attach a copy of your resume, cover letter, and official transcripts (if applicable)?Failure to do so may result in your application being screened out of the selection's process.

+ Yes

+ No

16

Please be aware that there is an expiration date for Limited Term Appointments.If you are aware of this information and accept these terms, please select "Yes."

+ Yes

+ No

Required Question

Employer

State of Michigan

Department

Department of State

Address

[email protected]

Lansing, Michigan, 48909

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