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Summary

This role primarily fulfills the management of the proposal process, which includes writing, editing, and coordinating of proposals. The role also assists with internal and external marketing and business development materials to support the business development efforts for the organization. This role also responds to requests for proposals (RFPs) determined to be within the company’s scope and field of operations within extremely tight deadlines, including writing narratives in response to the RFP; developing templates for proposals per RFP or RFQ instructions; and developing and maintaining databases of responses, boilerplates, resumes, past performance information, etc. Project management experience will help to keep projects on track and within timeline and scope. The ideal person will be highly organized, be able to handle pressure well and thrive in a deadline-driven environment. Ultimately, they will ensure our content is on brand and adds value to existing and potential customers.

Essential Duties and Responsibilities

+ Document, analyze, summarize, and disseminate key RFP requirements, including, but not limited to, the scope of work.

+ Create outlines and schedules for proposal efforts.

+ Liaise effectively as a leading member of the proposal team.

+ Attend RFP meetings, discussing key requirements and strategic approach.

+ Research project background or other information and research to obtain relevant information on requirements.

+ Work with existing boilerplate and rough draft material from subject matter experts and convert it into high-impact content for proposals.

+ Maintain a current library of information/records that is accessible to the Business Development Team.

+ Oversee the proposal development software, facilitate the training, and manage the content.

+ Edit and proofread documents for branding, grammar, style, and content.

+ Monitor, support, or attend all production phases of the project to maintain consistency, provide overall quality control, including completeness, color correction, formatting, accuracy, tabbing, binding, packaging, and compliance with proposal submission guidelines.

+ Print the RFP and create binders with separate contents, organized in folders.

+ Assemble the final text, graphics, exhibits, and supporting documents into a cohesive and visually appealing package for presentation to a client or prospect.

+ Supervise and work with the Proposal Coordinator to develop and maintain key personnel job descriptions, resumes, organization charts, and staff deployment plans with various departments and local offices.

+ Assist the Executive Vice President, Sales/Marketing, with business development initiatives, resources, training materials, and marketing materials to support business development goals and initiatives.

+ Develop and write proposals in response to formally written solicitations (RFPs, ITBs, RFIs, etc.)

Supervisory Responsibilities

The Proposal Manager reports to the Executive Vice President, Sales and Marketing. This job requires supervision of the Proposal Coordinator.

Competency

To perform the job successfully, an individual should demonstrate the following competencies (minimum of 5):

+ Analytical – Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures; Synthesizes complex or diverse information; Uses intuition and experience to complement data.

+ Problem Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.

+ Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

+ Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

+ Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

+ Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

+ Oral Communication - speaks very clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in various meetings.

+ Professionalism – Tactfully approaches others; Reacts well under pressure. Treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; Follows through on commitments.

+ Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness; is fully committed to the Quality Management System (QMS).

+ Quantity - Meets productivity standards; Completes work promptly; Strives to increase productivity; Works quickly.

+ Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

+ Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; adapts to new product introduction, emergent business needs, and business evolution.

+ Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

+ Dependability - follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. Goal and detail-oriented.

+ Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

+ Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Bachelor's Degree in Journalism, English, Marketing, Communications, or other related fields.

+ Five years’ technical, proposal, editorial, and/or grant writing experience (be able to provide samples of work).

+ Display a strong business acumen.

+ Knowledge of branding and best practices in marketing and communications.

+ Strong demonstrated knowledge of Microsoft Office applications, Adobe Acrobat, and other desktop publishing skills. Must be able to incorporate graphics into a proposal.

+ Experience with digital photography and content management systems.

+ Excellent writing, editing, and research skills

+ Excellent organizational, analytical, and interpersonal skills.

+ Excellent oral and written communication skills.

+ Innovative and independent problem-solving and information-finding capabilities.

+ Proven track record and ability to excel in a fast-paced, team-oriented environment

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations using the English language. Ability to write routine reports, business correspondence, and procedure manuals. Ability to effectively present information in one-on-one and small group situations, respond to questions from groups of managers, clients, customers, other employees of the organization, and the general public.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Valid Driver's License

Other Qualifications

Ability to pass a drug screen and criminal background check.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, the ability to adjust focus, and the ability to see and distinguish basic colors.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Other Tasks

This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

_Equal_ _Opportunity_ _Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws._

\#WaldenWay

We offer every employee — from executive managers to administrative support to security professionals — unique and generous benefits, as well as opportunities for career growth.

So if you’re ready to embark on a meaningful career with one of the nation’s most dynamic and fastest growing security companies, apply with Walden Security today.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veterans status, or disability. EOE / AAP Employer / Minorities / Females / Vet / Disabled. VEVRAA Federal Contractor.