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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Academy at Penn Site Associate Director, Office of School & Community Engagement

Job Profile Title

Associate Director B, Student Services

Job Description Summary

The Academy at Penn Site Associate Director plays a critical role in planning, implementing, and managing year-round programming that supports students’ academic and social growth. The Associate Director oversees a four-week summer program and weekly Saturday sessions during the school year, ensuring high-quality instruction, smooth operations, and a safe, inclusive learning environment. Reporting to the Academy Program Director, the Associate Director serves as a key liaison among staff, families, and community partners, and provides day-to-day leadership to ensure the success of all university-based Academy at Penn programming.

This position is fully grant-funded until June 2029.

Job Description

Key Responsibilities

+ Coordinate program development (scheduling, logistics, and daily operations), including working with key partners and academic consultants

+ Expected Outcomes: Program content is rigorous, engaging, and aligned with project goals and student learning goals.

+ How Performed: Collaborate with the Program Director, partners, and consultants to design, review, and refine curriculum; coordinate facilities, vendors, and transportation; manage daily logistics; address issues promptly to maintain program quality; integrate feedback from staff, families, and students to strengthen offerings.

+ Supervise instructional and seasonal staff

+ Expected Outcomes: Staff are well-prepared, supported, and effective in delivering high-quality programming.

+ How Performed: Recruit, train, and supervise instructors and other program staff; provide orientation, ongoing coaching, and performance feedback.

+ Ensure safe, inclusive, and productive program environments

+ Expected Outcomes: Students and staff experience a safe, welcoming, and supportive environment that fosters learning and growth.

+ How Performed: Implement and monitor safety protocols, emergency procedures, and behavioral expectations; model and promote inclusivity; address incidents or concerns promptly and appropriately.

+ Monitor program quality and outcomes

+ Expected Outcomes: Programs continuously improve to meet student needs and organizational goals.

+ How Performed: Track student participation and progress; collect and analyze feedback; adjust programming and operations as needed to enhance effectiveness.

Qualifications

ESSENTIAL:

+ A Bachelors degree and 2 to 3 years of experience or equivalent combination of education and experience is required.

+ Demonstrated experience in program coordination, youth development, or camp/enrichment program management.

+ Experience working with diverse student populations and under-resourced communities.

+ Strong leadership, organizational, and communication skills.

+ Ability to supervise and support staff effectively, including seasonal or part-time personnel.

+ Skilled in prioritizing tasks, problem-solving, and managing multiple responsibilities in a fast-paced environment.

+ Familiarity with safety protocols and ability to respond to incidents appropriately.

+ Ability to handle sensitive and confidential information with discretion.

+ CPR and First Aid certification (or willingness to obtain).

PREFERRED:

+ A Master’s degree in education, youth development, or related field (strongly preferred).

+ Extensive experience in urban school district contexts and community-based program development.

+ Knowledge of curriculum design and alignment with research-based practices.

+ Experience partnering with community-based organizations and educational institutions.

+ Commitment to equity, inclusivity, and culturally responsive programming.

Expected Base Salary: $74,500, commensurate with experience.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Graduate School of Education

Pay Range

$57,500.00 - $74,500.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.