• Professional Assistant (Litigation)

    Insight Global (Los Angeles, CA)


    Job Description

    Insight Global is seeking a Professional Assistant to join the LA office of an AM 100 law firm. This individual will support the attorneys in the Commercial Litigation group in delivering the highest level of service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.

    Essential Functions

    Create, edit, format and proofread documents.

     

    Prepare legal documents for e-Filing and filing via PACER.

     

    Communicate to and on behalf of the attorneys using firm technology.

     

    Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.

     

    Review proformas and edit bills according to client billing arrangement.

     

    Enter, track, and coordinate new client/matter information.

     

    Edit and coordinate client pitches with Marketing Department.

     

    Maintain InterAction and/or Extranet data.

     

    Maintain electronic and paper files in accordance with firm guidelines.

     

    Maintain and monitor attorney calendars.

     

    Coordinate and/or book travel arrangements.

     

    Prepare, track, and maintain attorney expenses in Chrome River.

     

    Organize and coordinate conference calls and client meetings.

     

    Perform other responsibilities as assigned.

     

    Work additional hours as needed to fulfill job requirements.

     

    This role is full-time, hybrid opportunity, working 3 days per week in-office and 2 days from home.

    Compensation:

    $75K to $95K per year annual salary.

     

    Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

     

    Skills and Requirements

     

    -5+ years of legal secretarial or assistant experience in a law firm environment.

     

    -Strong commercial litigation experience required.

     

    -State of California and Federal filing experience as well as eFiling experience required -Associates degree preferred; Notary Public is a plus.