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At Jacobs, we challenge what's currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

Under general supervision, you will be responsible for performing professional and administrative work in administering a records management program, Work involves responsibility for developing, implementing and directing the overall records creation, maintenance and disposition system for the control of all records in North America.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together.

#omfs #ourjacobs #bia

Essential Duties and Responsibilities:

• Must be able to work with a variety of departments and effectively communicate the Records Management Program and requirements.

• Will partner with our internal contacts within the departments to understand the business needs and advise on the proper handling of documents.

• Strive to mitigate risks and maintain confidentiality when advising on the proper handling of company documents.

• Planning & scheduling meetings with various department contacts

• Conduct information gathering sessions with key contacts from each department to review and inventory the documents which the department is responsible for creating and/or maintain.

• Must be able to understand the purpose and intent of the types of documents to classify the records.

• Create and/or Modify the Document Retention Schedule for each department.

• Coordinate and confirm system updates are completed correctly.

• Assist with physical inventory remediation (review documentation, classify documents per the document retention schedule, and identify department responsible for documents)

• Assess IT systems and ensure that all records are properly managed and retained in accordance with legal and regulatory requirements.

• Oversees and directs retention requirements for systems and collaborates with IT and appropriate stakeholders to implement countermeasures to ensure compliance to policy and remediate risks. Develops, communicates, and monitors countermeasures to stakeholders to gain support and compliance.

• Sets and directs the records audit plan and schedule for periodic verification of appropriate retention of electronic records within systems.

• Establishes processes to ensure that all PII retention requirements are documented per system and data is disposed of in accordance with legal and regulatory requirements.

• Other tasks as assigned.

• Experience implementing a records management program, working with document retention schedules and classification of documents (paper and electronic)

• Strategic and analytical skills with fundamental knowledge of it technologies to achieve compliance to document retention policy

• Strong organization skills and ability to manage/track projects

• Problem solving skills with the ability to resolve business issues independently

• ability to communicate with all levels of management across all Honda companies

• Proven ability to maintain confidentiality

• Computer Literacy

• Interpersonal Skills

• IT experience

Ideally, You'll Also Have:

• High School diploma or comparable work experience

Physical Demands:

• Physical activity required including bending, reaching, lifting and prolonged periods standing

• May lift and/or move up to 50 pounds

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.