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Job Title: Administrative Coordinator

About the Role:

We are seeking a detail-oriented and proactive Administrative Coordinator to support our team with essential operational tasks. This is an excellent opportunity for recent graduates or early-career professionals looking to grow in a dynamic and supportive environment.

Key Responsibilities:

+ Expense Management:

+ Assist with tracking and reconciling employee expense reports.

+ Ensure timely submission and compliance with company policies.

+ Support monthly expense reporting and budget tracking.

+ Calendar Management:

+ Coordinate and maintain calendars for team leads and executives.

+ Schedule meetings, appointments, and internal events.

+ Manage scheduling conflicts and prioritize time-sensitive requests.

+ Travel Coordination:

+ Arrange domestic and international travel, including flights, accommodations, and transportation.

+ Prepare travel itineraries and ensure alignment with company travel policies.

+ Handle last-minute changes and cancellations efficiently.

+ Accounts Payable Support:

+ Assist with invoice processing and vendor payments.

+ Maintain accurate records of transactions and approvals.

+ Collaborate with the finance team to resolve discrepancies. Qualifications:

+ Bachelor’s degree in Business Administration, Finance, or a related field.

+ 0–2 years of professional experience in administrative support, finance, or operations.

+ Strong organizational and time management skills.

+ Proficiency in Microsoft Office Suite (Excel, Outlook, Word).

+ Excellent communication and interpersonal skills.

+ Ability to handle sensitive information with discretion.

Preferred Skills:

+ Experience with expense management tools (e.g., Concur, Expensify).

+ Familiarity with accounts payable systems or ERP platforms.

+ Prior internship or work experience in a corporate setting.

What We Offer:

+ Mentorship and professional development opportunities.

+ A collaborative and inclusive work environment.

+ Competitive compensation and benefits package.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #404-IT Pittsburgh

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.