• Administrative Coordinator 4

    Louisiana Department of State Civil Service (Baton Rouge, LA)


    Administrative Coordinator 4

     

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    Administrative Coordinator 4

     

    Salary

     

    $2,732.00 - $4,682.00 Monthly

     

    Location

     

    Baton Rouge, LA

     

    Job Type

     

    Classified

     

    Job Number

     

    214003

     

    Department

     

    LA Real Estate Commission

     

    Opening Date

     

    10/16/2025

     

    Closing Date

     

    10/23/2025 11:59 PM Central

     

    + Description

    + Benefits

    + Questions

     

    About this Job

     

    Our mission is to serve and protect the public interest in real estate transactions and other real estate-related activities. We accomplish this by maintaining a tradition of open government; providing fair and equitable administration and enforcement of the Louisiana Real Estate License Law and Commission Rules and Regulations; and through the development of progressive education programs that promote knowledge, ethics, and advancement of the real estate industry.

    An ideal candidate should possess the following competencies:

    + Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

    + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

    + Using Data:The ability to use relevant and valid data to inform a recommendation for action.

    + Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

    + Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

    + Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.

    + Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

    + Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

    + Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

    Minimum Qualifications

    Three years of experience in administrative services.

    EXPERIENCE SUBSTITUTION:

    Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

     

    Job Specification

     

    The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

     

    Job Duties and Other Information

    Job Duties:

    As an Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

     

    + Assisting the public (telephone, walk-ins, and front desk).- Responsible for "first-line" monitoring of all received Compliance telephone communications.

    + Compose or deliver mail and other written communication as directed. Retrieve, review, and distribute hard-copy mail.

    + Monitor applicable deadlines & deliver reminders & assistance as directed.

    + Produce database-generated statistics reports for supervisory review for monitoring case production.

    + Attend regularly scheduled open meetings of the Board and Commission

    + Conduct initial intake, assignment of cases as directed & data entry into the system.

    + Scan, organize, file, and manage hard-copy and electronic records, filings, and case folder production as directed.

    + Serves as liaison and/or contact person to other agencies for record retention management & public records law purposes.

    + Perform all administrative tasks reasonably necessary, as directed, to prepare for formal Commission or Board hearings.

    + Assist in procuring all documents required for licensure and reinstatement eligibility requests or applications.

    + Communicate and/or deliver all documents and information necessary for review in the hearing determination.

    + Assist in compliance investigations related to changes in contact information, payment issues, case status, & other licensure issues.

    + Other duties or continuing education as assigned.

    Position-Specific Details:

    Appointment Type: Probational

     

    Career Progression: This position does not participate in a Career Progression Group.

     

    Work Schedule:Work hours are 8:00 AM to 4:30 PM, Monday - Friday.

     

    Compensation: The starting salary for this position is between $15.76-$18.58

     

    Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

    How To Apply:

    To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

     

    *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

    Contact Information:

    For further information about this vacancy, contact:

    Tiffany Williams

     

    Louisiana Real Estate Commission

     

    225-925-1923

     

    [email protected]

     

    Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

    Insurance Coverage More information can be found at https://info.groupbenefits.org/

    Parental Leave– Up to six weeks paid parental leave

    More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

    Holidays and Leave – State employees receive the following paid holidays each year:

    + New Year's Day

    + Martin Luther King, Jr. Day,

    + Mardi Gras,

    + Good Friday,

    + Memorial Day,

    + Independence Day,

    + Labor Day,

    + Veteran's Day,

    + Thanksgiving Day and Christmas Day.

    ***** Additional holidays may be proclaimed by the Governor

     

    State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

     

    Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

     

    + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

    + Teacher's Retirement System of Louisiana (www.trsl.org),

    + Louisiana School Employees Retirement System (www.lsers.net), among others

     

    01

     

    ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

     

    + 1= I have no experience and/or am uncomfortable accepting direction

    + 2= I have limited experience or require assistance to accept direction

    + 3= I can accept direction

    + 4= I can accept directions and help others improve their ability to accept direction

     

    02

     

    ADi: Explain your rating by providing specific and relevant examples in the box below.

     

    03

     

    AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

     

    + 1= I have no experience and/or am uncomfortable adapting to change

    + 2= I have limited experience or require assistance to adapt to change

    + 3= I can adapt to change

    + 4= I can adapt to change and help others improve their ability to adapt to change

     

    04

     

    AC: Explain your rating by providing specific and relevant examples in the box below.

     

    05

     

    CE: Explain your rating by providing specific and relevant examples in the box below.

     

    06

     

    CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

    Required Question

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

    Apply

     

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