• Clerk Typist, Campus Recreation

    Rowan University (Glassboro, NJ)


    The Clerk Typist is a member of the Division of Student Life, and reports to the Director of Campus Recreation. The purpose of the position is to oversee the day-to-day clerical, financial, and human resources support of the department. The position supports departmental areas of aquatics, facilities, fitness/wellness, intramural sports, marketing, member services, safety, sport clubs, special events, and student development.

    Financial/Business Services (40%)

    + Responsible for all purchases and invoices for Campus Recreation and Fitness Center operational budget

    + Thorough knowledge of university purchasing, accounting/audit guidelines, and banner system

    + Responsible for accurate, efficient and timely recording, processing, and tracking of purchase requisitions and invoices

    + Daily accounting and reconciliation of all financial transactions (cash, debit, credit and check payments) generated within the department- totally approximately $800,000/year

    + Thorough knowledge of Innosoft Fusion front desk point of sale software management system

    Human Resources/Payroll (30%)

    + Process student and part-time hourly payroll according to university policies and within established deadlines

    + Cross reference employee scheduling software entries with Banner student timesheets and troubleshooting any discrepancies

    Clerical Functions (20%)

    + Provide overall clerical functions and assist department with daily operational and service initiatives

    + Perform clerical and administrative functions for the office and departmental director

    + Communicate customer and administrative issues to appropriate personnel

    + Maintain adequate file system for important departmental documents

    + Knowledge of and ability to utilize software (Banner, FUSION, On Base, SubItUp) for various tasks and functions

    Customer Service (10%)

    + Provide outstanding, responsive and timely customer service and assistance to all student and non-student members

    + Provide oversight and assistance to front desk operations as needed

    Knowledge and Abilities

    + Capable of handling multiple demands in a fast-paced environment, while maintaining flexibility and adaptability

    + Exceptional relationship-building skills

    + Superior time management skills, excellent organizational skills, and attention to detail

    + Maintain confidentiality of sensitive information

    + Ability to coordinate and communicate effectively within and across departments

    + Work under general direction, however, able to prioritize work and organize own time utilizing independent judgment

    + Demonstrate ability to make competent decisions

    + Proficiency in the use of Microsoft Office Suite, Google Suite, Outlook, Adobe PDF and Acrobat Pro

    Preferred Qualifications

    + Associates Degree or Bachelor's Degree

    Salary & Benefits:

    + In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 09 ($39,681 to $42,990), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

    + For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

     

    For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

    Note:

    + Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.

    + Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

    + Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

    + Only completed online applications submitted on or before the posted deadline will be considered

     

    SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: [email protected] , or call CSC at (833)691-0404.