"Alerted.org

Job Summary:

The Procurement Specialist – Level 1 is responsible for sourcing, negotiating, and procuring materials, components, and services in alignment with U.S. Government regulations (FAR/DFARS), internal quality standards, and program-specific requirements. This role plays a critical part in maintaining supply chain integrity, supporting project timelines, and ensuring compliance in a mission-critical and highly regulated industry.

Key responsibilities include vendor communication, quote generation, purchase order management, shipping coordination, document control, and data entry. The ideal candidate is detail-oriented, organized, and capable of performing high-quality work in a dynamic environment, with flexibility to support additional administrative tasks as needed.

Essential Duties and Responsibilities:

+ Source and procure materials, parts, and services in compliance with FAR/DFARS and company policy.

+ Request, evaluate, and track vendor quotes to support project and operational needs.

+ Generate, issue, and manage purchase orders (POs) accurately and on time.

+ Maintain clear and consistent communication with vendors, service providers, and internal teams regarding order timelines, lead times, and delivery status.

+ Monitor and update procurement records, spreadsheets, and digital files for accuracy and compliance.

+ Handle incoming calls, visitors, and vendors in a professional and courteous manner.

+ Organize and maintain physical and digital filing systems.

+ Accurately enter data into internal systems (e.g., ERP or accounting software).

+ Support accounts payable (AP) and accounts receivable (AR) functions.

+ Perform other administrative and clerical tasks to support overall business operations.

Preferred Qualifications and Skills:

+ Proficiency in Microsoft Office Suite, especially Excel and Word.

+ Experience with QuickBooks or similar accounting software.

+ Strong data entry and accurate typing skills.

+ Team oriented

+ Excellent interpersonal and customer service skills.

+ Highly organized with strong attention to detail and accuracy.

+ Clear written and verbal communication abilities.

+ Basic math skills for pricing, quotes, and reconciliations.

+ Ability to manage multiple priorities and deadlines effectively.

+ Discretion in handling confidential financial and personnel information.

+ Self-motivated with the ability to work independently and collaboratively.

Pay Range:

$25-$29/hour

*The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities.