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Description

Our client, a nationally respected worker-side labor and employment law firm, is seeking a Legal Secretary to join its Emeryville office on a contract-to-hire basis. This role involves litigation, administrative support, and workflow coverage across PERB, NLRB, and public works matters. The ideal candidate is confident, proactive, socially engaged, and thrives in a collaborative, deadline-driven environment. You’ll be part of a cross-trained secretarial team that supports multiple practice areas through a centralized workflow system.

Responsibilities

+ Draft, format, and file legal documents, pleadings, and correspondence from both written and dictated sources

+ E-file documents with federal, district, and administrative courts, ensuring compliance with court and agency rules

+ Manage attorney calendars, travel arrangements (including complex itineraries), and arbitration scheduling

+ Maintain organized client files, including indexing and filing, and ensure confidentiality

+ Communicate professionally with clients, courts, co-counsel, and opposing counsel via email, mail, and phone

+ Operate standard office equipment (computer, copier, transcription machine, scanner, velobinder, etc.) and legal software

+ Support workflows across PERB, NLRB, and public works groups

+ Confirm receipt of communications and anticipate attorney needs

+ Route outgoing mail using appropriate delivery services

+ Utilize master calendar and docket systems; establish and maintain deadline reminder systems

+ Prepare file-opening documentation (e.g., “Blue Sheets”)

+ Screen incoming calls and record messages as needed

+ Stay informed about union clients and key contacts

+ Make calls to courts, clients, co-counsel, and arbitrators to set calendars/arbitrations

+ Assist with onboarding and cross-training; provide training to others as needed

Requirements

Qualifications

+ 3–5 years of litigation experience; Labor & Employment law is a plus

+ Experience with PERB and NLRB matters is a plus but not required (training offered)

+ Proficiency in Microsoft Word, including templates, TOC/TOA generation

+ Is proficient in handling proofs of service, large filings with exhibits, and is knowledgeable on local court rules

+ Familiarity with e-filing procedures across jurisdictions

+ Strong proofreading, grammar, and communication skills

+ Knowledge of state and federal court rules and ability to research them

+ Ability to be confident, proactive, and socially engaged

+ Comfortable working in a high-expectation, fast-paced environment

+ Familiarity with union representation and working with local, regional, and international reps

+ Willingness to learn and use specialized legal software i.e. Best Authority or similar

Candidates who meet the listed qualifications, are immediately available, and are ready to report on-site 5 days a week in Emeryville are encouraged to apply!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .