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Working Title: Executive Aide

Job Class: Executive Aide

Agency: MN Secure Choice Retirement Bd

+ **Job ID** : 89658

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 10/17/2025

+ **Closing Date** : 10/30/2025

+ **Hiring Agency/Seniority Unit** : MN Secure Choice Retirement Bd / MNSecureChoiceRetBd-Managerial

+ **Division/Unit** : Secure Choice Retirement / Secure Choice Retirement

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $32.17 - $46.91 / hourly; $67,170 - $97,948 / annually

+ **Classified Status** : Unclassified

+ **Bargaining Unit/Union** : 220 - Manager/Unrep

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides confidential executive administrative support to the Secure Choice Board’s Executive Board, Executive Director and agency office staff. Responsibilities and support functions include managing daily operations, internal and external formal communications, scheduling, legislative related tasks, agency records retention, purchasing, and coordinating internal and external meetings and conferences.

Additionally, the role offers advanced administrative support to task forces and workgroups, fostering stakeholder engagement in policy and program development, and preparing Board members and staff for meetings and projects assigned by executive leadership.

(Optional Telework Language) This position is eligible for up to a 50% hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for details.

Minimum Qualifications

Three (3) years of experience as an executive administrative assistant, office manager, or related experience interacting with chief executive officers and senior managers.

+ Ability to work independently, taking initiative and being proactive at all times and handle confidential information in an appropriate manner.

+ Strong written and verbal communication skills to produce meaningful responses with sufficient detail, accuracy, and tact.

+ Strong managerial and organizational skills; ability to follow-up on tasks and projects with appropriate administrators and staff.

+ Computer skills such as knowledge of Microsoft Word, Power Point, and Excel, Internet search tools and databases.

+ Customer services skills sufficient to actively listen to and understand needs and provide accurate information in a timely, thorough, courteous, respectful manner with a high degree of professional discretion

+ Ability to trouble-shoot and respond to high-pressure situations that may occur in a public setting.

Preferred Qualifications

+ Associate’s degree or higher in Administrative Services, Business or a related field.

+ Previous executive support experience requiring knowledge of laws, rules, and procedures.

+ Experience in providing executive support to a board or multi-member governing body.

+ Knowledge of web content management and digital solutions programs for public meetings (Granicus, Trumba, WebEx, etc.).

+ Familiarity with website development software and technologies, including HTML, Tridion, Google Analytics, and accessibility verification methods.

+ Experience handling travel arrangements.

Additional Requirements

Successful applicants must pass employment reference checks and a criminal background check through American Databank prior to employment. A criminal history does not automatically disqualify an applicant, each case will be reviewed individually in alignment with fair hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.