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Administrative Assistant to President - Full Time Days

_Bring your passion to Texas Health so we are Better + Together_

Work location: Texas Health Southlake - 1545 E. Southlake Blvd., Southlake, TX 76092

Work hours: Full Time, Days, 40 hours weekly, Monday-Friday 8am-5pm (onsite)

Administrative Services Department Highlights:

+ Direct support to the President of Texas Health Southlake

+ Partner closely with Administrative Assistants in other departments

+ Be part of Fortune's 100 Best Companies to Work For® 2025

Here's What You Need

+ High School Diploma or Equivalent required

+ 5 years of experience in support of a department, supervisor, or projects required

+ Executive Administrative experience in a fast-paced Healthcare setting preferred.

+ Experience supporting a Director, Executive Leader, or above preferred

+ Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. Word, Power Point, Excel spreadsheet creation and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Outlook and Teams.

+ Proven experience producing various forms of business correspondence-e.g. business letters, memos, written and statistical report documentation for production.

+ Good project management & organization skills.

+ Excellent verbal, written communications & interpersonal skills.

+ Ability to give instructions & clearly explain any type of problems or situations.

What You Will Do

+ Assistant to the President:

Manage schedules by setting appointments, prioritizing and communicating with callers

Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans

Ensure priority matters are identified and communicated accurately and timely follow up as necessary

Relieve President of administrative matters by anticipating needs, prioritizing importance and taking action to meet them

Serve as a liaison communicating instructions and/or information to hospital/executive management, direct reports, internal/external customers, committees and physicians

Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively

Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events?? create drafts or final written correspondence

Monitor deadlines and ensure deadlines are met

Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities

+ Administrative Support to Executive Administration Staff

+ Administrative Support to Other Departments/Individuals

Additional perks of being a Texas Health employee:

+ Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student loan repayment program as well as several other benefits.

+ A supportive team environment with outstanding opportunities for growth.

Entity Highlights:

Texas Health Southlake has been proudly serving Southlake and the surrounding communities for 20 years as of October 2024. As Southlake's first hospital and with 51,600 square feet, 18 surgical specialties,17 inpatient suites, 6 observation suites, 6 operating rooms, 3 physical therapy centers, a pain management suite and a 24/7 Emergency Room, we bring exceptional care to those we serve every day. We specialize in Bariatric, Cardiology, Colo-rectal, Ear, Nose & Throat, Emergency Room, General Surgery, Internal and Family Medicine, Imaging services and much more.

Texas Health Southlake has received numerous accolades including U.S. News and World Report's High Performing Hospital Award for 2022-2023 in 3 adult procedures and conditions - Spinal Fusion, Hip Fracture, and Hip Replacement. We received a 5-star Rating by Becker's Hospital Review making

THSL one of only 18 hospitals in the state of Texas to receive 5-stars. We were awarded with the TJC's Gold Seal of Approval for Spine Surgery, and we were awarded the Pinnacle of Excellence Award for Patient Experience award winner in Outpatient Services, employee engagement, physician engagement, and clinical quality performance.

If you're ready to join us in our mission to improve the health of our community, then let's show the world how we're even better together!

Learn (https://jobs.texashealth.org/why-texas-health/) more about our culture, benefits, and recent awards.

_Do you still have questions or concerns?_ Feel free to email your questions to [email protected]

\#LI-MG1

Texas Health requires a resume when an application is submitted.Employment opportunities are only reflective of wholly owned Texas Health Resources entities.

We are an Equal Opportunity Employer and do not discriminate against any employees or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.