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University of Pittsburgh Physicians is hiring a Full-time Registry Specialist to assist the Heart and Vascular Institute. This position will work Monday-Friday, daylight hours with the possibility for remote work.

Purpose:

Responsible for the quality oversight of data collection, submission, audit, and reporting of hospital and physician quality related to cardiovascular registries within the Heart and Vascular Institute. To successfully perform the role, the Registry Specialist must have an in-depth understanding of cardiovascular registries, the clinical subject matter, and be able to lead improvement activities for both data collection processes and clinical operations. The incumbent must also have the ability to translate program goals and objectives into staff educational material and trainings. The incumbent must use their knowledge and understanding of cardiovascular registries, the electronic health record, clinical practice and change management to identify opportunities to improve quality. Furthermore, the position requires the ability to articulate results of QI and program analyses to internal and external audiences in both oral and written format. These functions must be done while also weighing the practical considerations and potential barriers that must be overcome to successfully implement new programs and processes. Further, the incumbent will act as the primary contact for vendor relations and operations related to abstraction services if applicable.

Responsibilities:

+ Ensure accurate patient work lists are acquired to enable timely chart abstraction

+ Meet deadlines and turnaround times set by the department director (these deadlines and turnaround times will, at times, require the employee to work until the project is completed, meaning extended daily work hours, extended work weeks, or both).

+ Monitor program results against appropriate benchmarks

+ Manage routine & special projects which may require oversight of other departments' work and coordination of a wide variety of functions

+ Help prioritize, oversee, supervise the work and serve as reference point for questions on day-to-day basis

+ Maintains policies and procedures to ensure regulatory compliance

+ Reports program productivity on a weekly, monthly and quarterly basis

+ Identifies needs and reports to management as appropriate

+ Work with all affected hospital sites to ensure complete case capture and engagement in advancing data collection at the point of care

+ Provide internal audit and quality assurance on key metrics and priority outcomes to ensure high quality data

+ Travel to various hospital sites as needed to train, report, and check-in with local clinical teams

+ Lead clinical quality improvement or process improvements at the front line of care

+ Stay abreast on trends and policies related to the clinical subject matter and cardiovascular registries

+ Use effective interpersonal skills to lead, educate and influence colleagues, partners, and vendors toward program objectives and goals

+ Work across inter-professional teams, including both clinical, IT and administrative areas

+ Investigate variances in data and derive solutions to quality issues

+ Prior clinical licensure in nursing, perfusion or other cardiac related field, or a master's degree in health policy, operations or research related field required.

+ Minimum of five years experience in clinical care or cardiac research.

+ Experience with direct management of cardiovascular registries is highly preferred. Advanced cardiac medicine, surgical, and/or structural heart knowledge required.

+ Strong computer skills are required, with knowledge and relevant experience in packages such as, but not limited to Excel, Access, Power Point, and SharePoint.

+ Incumbent must demonstrate a high degree of professionalism, enthusiasm, autonomy and initiative on a daily basis. Will need to manage multiple tasks and projects, and forge strong interpersonal relationships within the department, with other departments, and with external audiences.

+ Attention to detail is critical to the success of this position, with demonstrated competency in customer orientation and the ability to deal with ambiguity. Excellent project management, planning, communication, documentation, organization, analytical, and problem-solving abilities required.

+ Ability to interpret and summarize results of various analyses in a timely and meaningful way. Ability to effectively approach problem solving. Ability to monitor program progress and communicate interim and final results to senior management. Ability to re-engineer processes to positively impact productivity in terms of timeliness and accuracy. Ability to work independently. Ability to communicate clearly and effectively both orally and in writing. Experience preparing results for publication in peer-reviewed journals preferred.Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran