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Working Title: Office & Administrative Specialist, Senior

Job Class: Office and Administrative Specialist, Senior

Agency: Iron Range Resources & Rehabilitation

+ **Job ID** : 89525

+ **Location** : Eveleth

+ **Telework Eligible** : Yes, Telework is on an exception-only, extremely limited basis

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 10/17/2025

+ **Closing Date** : 10/31/2025

+ **Hiring Agency/Seniority Unit** : Iron Range Resources & Rehabilitation - AFSCME

+ **Division/Unit** : IRRR Eveleth / Development

+ **Work Shift/Work Hours** : Day Shift / 8:00 am - 4:30 pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Occasional

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,828 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Eveleth, MN

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office & Administrative Specialist, Sr. (OAS,Sr.) provides high-level administrative and secretarial support to Business Development and Community Development staff, ensuring efficient office operations and seamless coordination of activities.

This position will prepare and manage documents, correspondence, and reports; coordinate travel and meeting logistics; schedule appointments; and support staff in executing day-to-day administrative functions. The position will enable staff to focus on strategic initiatives by delivering timely, accurate, and professional administrative support.

This position is located in Eveleth, MN. Occasional travel may be required.

Telework is on an exception-only, extremely limited basis.

The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose applications materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position:

Please be sure to include a cover letter with your resume.

Minimum Qualifications

+ Advanced skill in using business English grammar, spelling, and punctuation sufficient to compose clear, effective written materials with minimal direction.

+ Word processing skills sufficient to use software to create, format, edit, and print a variety of documents, correspondence, forms, tables, and reports.

+ Good communication skills sufficient to provide tactful, prompt, courteous, and accurate benefit information to stakeholders on the phone, in-person, e-mail, or written correspondence.

+ Human relation skills to establish and sustain effective working relationships with other employees, stakeholders, and the public is essential.

+ Strong organizational and planning skills in order to manage projects, identify priorities, and meet timelines with little supervision.

+ Database management skills sufficient to use technology and business software, such as Microsoft Office Suite, SharePoint, multi-line phones, video conferencing, MS Teams, Zoom and WebEx.

+ Ability to maintain security of confidential and private information.

+ Math skills sufficient to maintain complete and accurate financial records, balance, and resolve discrepancies.

+ Experience working with a diverse clientele including the commitment to equity and inclusion in the work environment.

+ Valid MN Driver's License.

Preferred Qualifications

+ Previous experience providing high-level administrative support.

+ Knowledge of loan procedures and formats, along with grantmaking policies, procedures and grant management skills.

+ Experience working with the State of Minnesota.

+ Knowledge of DIRRR and the ability to accurately interpret and communicate the policies and statutes governing the agency.

Additional Requirements

This position requires successful completion of the following:

+ Ability to transport oneself to external meetings or obligations.

+ It is the policy of the Department of Iron Range Resources & Rehabilitation that all employees submit to an employment and criminal background check prior to employment.

+ In accordance with the Department of Iron Range Resources & Rehabilitation's Vehicle Fleet Safety Program, employees driving on agency business who use a rental or state vehicle shall be required to conform to Department of Iron Range Resources & Rehabilitation's vehicle use criteria and consent to a Motor Vehicle Records check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.