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Health Sciences Assistant

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Health Sciences Assistant

Salary

$40,000.00 - $42,000.00 Annually

Location

Mount Laurel, NJ

Job Type

Full Time (35 hours)

Job Number

01294

Department

Health Sciences

Opening Date

10/20/2025

+ Description

+ Benefits

+ Questions

Description

The Health Sciences Assistant is responsible for overall division assistance. Maintaining student and faculty files in the Health Sciences Division in accordance with accreditation requirements of all programs is essential (primarily involves nursing student files). In addition, sending adjunct faculty letters of agreement, filing contracts, uploading digital files for faculty and students, and assisting with accreditation of programs are primary functions.

The assistant will also have a primary role in preparing documents for program accreditation for all division programs. This includes scheduling meetings, reserving rooms and assisting as needed with the accreditation visitors.

The assistant is responsible to provide support to the nursing program, radiography program, ultrasound program, dental hygiene program, health information management program. A major part of this is assisting the nursing program, as this is our largest program. Assisting with special events and advising students may be included in duties. Assisting with collegewide events and providing assistance to new student programs may be required. Advising students who are considering a Health Science major is another function of this position.

The assistant works closely with the division coordinator as well as the office of clinical education and program directors to ensure a smooth transition into each semester. The assistant of health sciences is a full time 12-month position.

Specific Duties and Responsibilities

+ Schedule rooms for courses and special events as needed.

+ Maintain data in coordination with the dean for accreditation

+ Assist in monitoring emails for the [email protected] account and others as needed.

+ Attend monthly meetings and take minutes.

+ Answer general questions from potential students via phone or in person or in emails

+ Assist the adjunct coordinator with on boarding adjunct faculty and file all adjunct agreements in appropriate digital files or hard copy if required by program accreditation.

+ Make certain all adjunct faculty files contain necessary information (transcripts, most recent three years of evaluations, educational plan, evaluations etc.)

+ Make certain all nursing student files contain clinical evaluation for each course, significant letters related to course failures etc., admission criteria and admission rubric, counseling notes etc.

+ Format accreditation reports as needed for all programs and assist in submission

+ Assist with monitoring web sites to keep dates updated and admission application links open/closed at appropriate times

+ Assist in setting up employers that want to come and recruit before and after class at tabling events.

+ Assist with summer visits from organizations that run events for students interested in health sciences

+ Assist with “take your child to work day” and other events run by the division

+ When needed, assist with or run information sessions either on line or in person for different healthcare careers

+ Assist faculty with events in the health science area and for the new student initiatives as needed.

+ Assist with advising students in intended majors.

+ Maintain professional manner with all students and prospective students

+ Other duties as required, such as assisting with events, attending recruitment events put on by the college, typing and formatting documents, monitoring the door and assisting students with appointments to see faculty or staff are all possible additional duties.

+ With guidance, this position may assist with advising students interested in specific programs working synergistically with advising and recruitment in the college.

OVERALL PURPOSE AND RESPONSIBILITY:

The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.

Minimum Qualifications

Education Required:

Bachelor’s Degree

Experience Required:

+ Administrative experience, with appropriate skills for management and organization is a plus.

+ Experience with students in higher education is a plus.

+ Excellent communication, interpersonal, presentation and digital skills is a must.

Skills/Abilities /Knowledge /Other Requirements

Experience Preferred:

+ Excellent oral and written communication, interpersonal, analytical and organizational skills

+ Computer based skills, educational technology, experience with spreadsheets and databases and web design

+ Excellent “customer service” skills

+ Experience with new college students desired.

+ Experience in one of the professions taught in the division is a plus.

Additional Information

INSTITUTIONAL EFFECTIVENESS:

Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college.

Employee Classification: Special Projects

Residency Requirement: The New Jersey First Act requires employees of all public institutions of higher education to reside in the State of New Jersey unless otherwise exempted under the law. For more information pleaseclick here (https://www.nj.gov/labor/research-info/njfirst.shtml)

Benefits- Special Projects

01

Do you have a Bachelor's degree?

+ Yes

+ No

02

Do you have administrative experience with skills in management and organization?

+ Yes

+ No

Required Question

Employer

Rowan College at Burlington County

Address

900 College Circle Drive

Mount Laurel, New Jersey, 08054

Phone

856-222-9311 ext. 1584

Website

http://www.rcbc.edu