• Administrative Assistant

    Aston Carter (Rockville, MD)


    Job Title: Administrative Assistant

    Job Description

    We are seeking a dedicated Administrative Assistant to serve as an internal and external point of contact for administrative and shipment tracking support. This role involves fulfilling supply requests, managing inventory, and using FedEx and UPS software to ship packages. The ideal candidate will possess strong email and phone skills, and proficiency in Excel.

    Responsibilities

    + Fulfill supply requests and prepare shipments using FedEx and UPS software.

    + Track and manage inventory of supply kits sent to and received from patients.

    + Perform high volume data entry and organization tasks in Excel.

    + Troubleshoot missed or delayed packages and provide customer service to resolve issues.

    + Maintain accurate and up-to-date logs.

    + Respond courteously and helpfully to all inquiries.

    + Complete additional administrative duties as assigned.

    Essential Skills

    + Proficiency in data entry and Microsoft Office, including Excel.

    + Experience with UPS, FedEx, and shipment tracking.

    + Strong logistics and troubleshooting skills.

    + Customer service experience and ability to follow up effectively.

    + Typing speed of 50 words per minute.

    + At least 3 years of high-volume data entry/administrative assistant experience in a corporate office environment.

     

    Additional Skills & Qualifications

     

    + Experience with a Laboratory Information System (LIS) or similar software is preferred.

    + Background in the medical industry is an advantage.

    + High School diploma or equivalent.

    + Motivated self-starter with strong interpersonal and problem-solving skills.

    + Ability to work collaboratively and resolve problems efficiently.

    Work Environment

    This role is based in an office environment located on the 4th floor, separate from the lab areas. The work hours are from 9 AM to 5 PM with a 30-minute break. The team culture is casual and friendly, with a focus on accountability and professional development. The company offers phenomenal benefits, including a solid 401K matching plan and comprehensive healthcare coverage. The office is located in Montgomery County, and local candidates are preferred.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Rockville, Maryland.

    Pay and Benefits

    The pay range for this position is $16.00 - $22.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Rockville,MD.

     

    Application Deadline

     

    This position is anticipated to close on Oct 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.