• Admin Assistant - Associate - Surgical Services…

    UPMC (Williamsport, PA)


    Job Title: Administrative Assistant

    Purpose:

    Provide comprehensive administrative and scheduling support to a department or team of professionals, ensuring efficient operations and timely communication under direct supervision.

    Key Responsibilities:

    + Create, manage, and enter staff schedules into Kronos, ensuring accuracy and adherence to deadlines.

    + Provide general administrative support including calendar management, meeting coordination, and document preparation.

    + Assist in developing and formatting presentations and departmental materials.

    + Draft and distribute routine correspondence, including emails, meeting reminders, and internal communications on behalf of department leadership.

    + Perform clerical tasks such as filing, copying, sorting, and maintaining organized records and logs.

    + Compile and analyze basic data to support routine reports and departmental initiatives.

    + Answer and route incoming calls and messages, responding to general inquiries professionally.

    + Schedule meetings, reserve conference rooms, coordinate catering, and ensure necessary equipment is available.

    + Greet and direct visitors, maintaining a welcoming and professional office environment.

    Position Highlights:

    + Core Duties: Responsible for creating, managing, and entering staff schedules into Kronos.

    + Perks and Quirks: Flexible working hours with the ability to work at your own pace, provided deadlines are met within an outlined timeline. Requires a high level of organizational skills.

    + Work Environment: Office-based setting.

    + Technology Use: Proficiency in Microsoft Excel, Word, and Kronos is required.

    + High School diploma or equivalent.

    + Up to one year administrative experience preferred.

    + Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software

    + Ability to use applicable MS Suite products

    + Knowledge of business processes and procedures

    + Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:

    + Act 31 Child Abuse Reporting with renewal

    + Act 33 with renewal

    + Act 34 with renewal

    + Act 73 FBI Clearance with renewal

     

    UPMC is an Equal Opportunity Employer/Disability/Veteran