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Details

**Open Date** 10/21/2025

**Requisition Number** PRN16464N

**Job Title** Data Entry Specialist

**Working Title** Data Entry Assistant

**Career Progression Track** B

Track Level

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Type** Non Benefited Staff / Student

**Temporary?** No

**Standard Hours per Week** 10-19 hours per week

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely completion of tasks.

This job is considered “essential.” Therefore, it is required that the employee work on campus, in person.

**Is this a work study job?** No

**VP Area** Academic Affairs

**Department** 00033 - Executive Education

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $13.50/hour

**Close Date** 11/30/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

We are seeking a meticulous and detail-oriented Data Entry Assistant to join our Enrollment Marketing team. This part-time position offers an opportunity to work closely with our marketing team and gain hands-on experience in data management, marketing operations, and Salesforce CRM . The role supports the marketing efforts for our Graduate Business Programs and Executive Education.

Responsibilities

Primary Responsibility: Data Entry & CRM Management (75% of Time):

+ **Lead Data Management:** Accurately input and manage lead data from various marketing campaigns into Salesforce, ensuring data integrity and consistency.

+ **Automation & Process Flows:** Map, build, and refine automation flows to streamline processes.

+ **Data Entry Excellence:** Enter information into computerized information systems with a strong emphasis on precision and accuracy.

+ **Verification & Review:** Thoroughly review and verify input against source documents for accuracy and completeness, making necessary corrections.

+ **Document Management:** Maintain document master files for backup and verification purposes, ensuring all records are well-organized and up-to-date.

+ **Data Reporting:** Run queries and generate reports as required to support data analysis and decision-making, providing valuable insights to the marketing team.

Supporting Responsibilities (25% of Time):

+ **Administrative Support:** Provide general support to the Marketing team. May also involve clerical duties such as front desk coverage and answering telephones.

+ **Marketing Analytics:** Analyze and monitor the effectiveness of marketing efforts, including email and text message campaigns, through analytics and metrics.

+ **Market Research:** Conduct market research and recommend strategies, promotional materials, vendors, and communication methods that align with program goals.

+ **Web Support:** Depending on skill set and interest, may aid in the development and maintenance of web pages.

+ **Additional Duties:** Perform other job-related tasks as assigned to support the overall marketing strategy.

**This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Two years data entry experience or equivalency (one year of education can be substituted for two years of related work experience).

Proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills are also required. The hiring department may require a minimum typing ability.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ Highly detail-oriented with strong organizational skills.

+ Critical thinking and problem-solving abilities, with a willingness to ask questions and suggest improvements.

+ Comfortable participating in virtual meetings for training and guidance.

+ Proficiency in Microsoft Office Suite; familiarity with Salesforce or other CRM systems is a plus.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.