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Events and Communications Coordinator

Date Posted: Oct 22, 2025

Requisition ID: 467211

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Geographical Information Office (IGIO):

The Indiana Geographic Information Office (IGIO) has broad responsibilities that stretch from internal state government coordination to public data sharing through IndianaMap. We support dozens of state agencies and are responsible for the infrastructure, architecture, and functionality of the state’s GIS Enterprise. We also serve to support local GIS coordination and direct policy and standards for GIS data in Indiana. Numerous projects related to GIS, data coordination, data hosting, imagery acquisition and distribution, and data standards are coordinated through the IGIO for the benefit of public, private, and non-profit entities as well as the public.

Role Overview:

The Events and Communciatiions Coordinator leads the execution of several events including the office’s flagship annual GIS Day event, occurring in November of each year. This event attracts close to 400 attendees and 20 vendors. Additionally, the Coordinator provides administrative, marketing, and communications support to the Geographic Information Officer and the IGIO team, including purchasing and procurement, room reservations, scheduling, and helping ensure the office operates at a high level of efficiency. The IGIO is part of the Indiana Office of Technology (IOT). The position will interact with several teams at the IOT.

Knowledge of Geographic Information Systems (GIS) is not required.

Salary:

This position starts at an annual salary of $70,122 and may be commensurate with education and job experience.

Use our Compensation Calculator (https://in.accessgov.com/spd/Forms/Page/spd/compensation-calculator/1) to view the total compensation package.

A Day in the Life:

Marketing & Communication Support:

+ Develop and execute marketing strategies for IGIO-hosted events, including the flagship GIS Day, to attract attendees, vendors, and partners.

+ Execute marketing strategies for IGIO-hosted events, including the flagship GIS Day, to attract attendees, vendors, and partners.

+ Draft and edit communications such as event announcements, blog and social media updates.

+ Maintain the IGIO’s web presence and digital assets, ensuring content is current, accessible, and aligned with the office’s goals.

+ Support the creation of presentations, reports, and visual material for public and stakeholder engagement.

Administrative Support:

+ Provide direct administrative assistance to the Geographic Information Officer and the IGIO Team, including calendar management, meeting coordination, and correspondence.

+ Support the IGIO team with purchasing, procurement, and invoice processing in alignment with IOT policies.

+ Coordinate room reservations, travel arrangements, and scheduling for internal and external meetings.

+ Maintain organized records and documentation to support operational efficiency and compliance.

Cross-Team Collaboration:

+ Serve as a liaison between IGIO and other IOT teams to facilitate communication, resource sharing, and project alignment.

+ Participate in cross-functional initiatives and contribute to a collaborative, high-performance work culture.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

+ Strong organizational and project management skills with attention to detail.

+ Proven experience in event planning.

+ Be a problem solver.

+ Attention to detail.

+ Excellent interpersonal abilities.

+ Excellent written and verbal communication skills, driven to solve problems with care and consideration of both short- and long-term needs of the teams involved.

+ Strong interpersonal skills to work well with colleagues and contribute to a positive work environment.

+ Familiarity with state government operations or public sector environments is a plus.

+ Proficient in professional phone etiquette and email correspondence.

+ Proficiency in using office software such as word processing, spreadsheets, and more, preferably using the Microsoft Office suite of tools and programs.

+ Familiarity with scheduling and calendar management tools.

+ Willing and able to learn content management and communication tools.

+ Ability to identify and escalate issues appropriately.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans

+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards

+ Health savings account, which includes bi-weekly state contribution

+ Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

+ Two (2) fully-funded pension plan options

+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

+ 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

+ Up to 15 hours of paid community service leave

+ Combined 180 hours of paid vacation, personal, and sick leave time off

+ 12 paid holidays, 14 in election years

+ Education Reimbursement Program

+ Group life insurance

+ Referral Bonus program

+ Employee assistance program that allows for covered behavioral health visits

+ Qualified employer for the Public Service Loan Forgiveness Program

+ Free Parking for most positions

+ Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

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