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Job Overview

The Senior Contract Specialist is responsible for developing, negotiating, managing and maintaining supply, equipment, equipment maintenance and/or purchased service contracts for assigned areas. Responsibilities also include: Monitoring contract expiration dates and working with the appropriate Team or Business Owner to ensure extension, renewal or new agreement is completed prior to expiration; Developing and maintaining relationships with both vendors and internal customers (i.e. department and service line leaders); Completion of cost analysis and summary analysis for standardization/conversion opportunities; Providing savings analysis for the purpose of financial impact tracking. The Senior Contract Specialist is knowledgeable regarding the supplies and/or services utilized in assigned areas; provides reliable information regarding supply or service capabilities outlined in contracts; assists in product sourcing and has an expert-level knowledge of trends, capabilities and opportunities associated with the supplies or services on contract. The Senior Contract Specialist works independently with oversight from their manager; Department and Service Line leaders in review and execution of contracts in the areas they are assigned. The Senior Contract Specialist assumes an active role on Fairview user group committees, and process improvement teams in a leadership capacity.

Responsibilities

+ Develops, negotiates, and maintains system-wide contracts within areas of responsibility.

+ Annual contract portfolio is between $40 and $60 Million

+ Understands and supports Business Owners needs and requirements

+ Develops strategy prior to negotiation

+ Conducts negotiations with vendors

+ Drafts contracts and contract summaries using approved templates/language; obtains signatures as per policy

+ Reviews contracts for financial issues and liability risks and then redline/revise contracts to address issues.

+ Facilitates risk reviews with key stakeholders as appropriate

+ Identifies and documents savings and/or cost avoidance

+ Enters and maintains contract information into contract management system

+ Manage supplier relationships to ensure performance to commitments and Fairview standards

+ Establish parameters with Business Owner/Stakeholders for managing contract terms, timelines, deliverables

+ Facilitate routine contract review with vendor and end-user department accountable for contract

+ Evaluates vendor performance

+ Contracting/analytical lead for system-wide project team(s) to promote standardization and cost reduction in areas of responsibility to achieve cost savings goals

+ Analyzes opportunities for standardization, cost savings

+ Develops cross-reference processes and tools with vendors

+ Analyzes cross-references, summarizes opportunities and presents options and recommendations to Value Analysis Team, Business Owner, and/or Department and Service Line leaders.

+ Prepares final cross-reference and financial analysis

+ Develops methodology, calculates and documents projected savings by project by site for Savings and Tracking tool

+ Leads or participates in multidisciplinary Process Improvement teams as Contracting expert to streamline processes related to contracting.

+ Communicates effectively, builds documents and presents as needed

+ Maintain accurate contract information in contract management system and partners.

Required Qualifications

+ Bachelor of Arts in Business or related field

+ 3 years Contracting experience

+ Must have comprehensive knowledge and demonstrated proficiency in contract negotiating and drafting.

+ Relevant computer skills, interpersonal skills, leadership skills

Preferred Qualifications

+ Masters in Business Admin in Business or JD or Paralegal

+ 5 years Must have comprehensive knowledge and demonstrated proficiency in contract negotiating and drafting.

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

The posted pay range is for a 40-hour workweek (1.0 FTE). The actual rate of pay offered within this range may depend on several factors, such as FTE, skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization values pay equity and considers the internal equity of our team when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status