• Executive Assistant

    University of North Carolina at Charlotte (Charlotte, NC)


    Position Number: 001968

     

    Department: Coll of Computing&Informatics (Col)

     

    Employment Type: Permanent - Full-time

     

    Months Per Year: 12

    Essential Duties and Responsibilities:

    Key Responsibilities:

    + Administrative support including calendar management, email management, document management, and office management.

    + Schedules meetings with C-suite executives, external stakeholders advisory boards, and other key individuals and coordinates travel arrangements for the Dean.

    + Creates, edits, and formats documents such as letters, reports, and presentations.

    + Executive support includes project coordination, relationship management, stakeholder relations, and proactive problem-solving. Proactively anticipates and addresses the Dean’s needs and priorities.

    + Collaborates with the college and department review committees to assist the Dean with confidential personnel matters, including faculty reviews, promotions, and tenure processes.

    + Coordinate the events in which the dean participates.

    + Provides a high level of personalized support to the Dean in his/her daily activities and handles a wide range of requests and inquiries effectively and efficiently.

    + Possesses a high degree of discretion and confidentiality in managing sensitive matters related to the Dean’s office.

    Minimum Experience / Education:

    Required Minimum Qualifications:

    + Graduation from high school and three years of progressively responsible administrative/office management experience; or

    + Graduation from a two-year secretarial science or business administration program and one year of experience as described above; or

    + Graduation from a four-year college or university, preferably with a major emphasis on Business Administration or a related field; or an

    + Equivalent combination of training and experience.

    Preferred Education Skills and Experience:

    + Prior experience in higher education directly supporting an academic administrator.

    + Confident in managing confidential information, travel processing, and P-card reconciliation.

    + Skilled in research and data summary for executive decision-making

    + Proficient with Google Suite, Zoom, and Concur.