• Accounts Payable Associate

    Aston Carter (Collierville, TN)


    Job Title: Accounts Payable AssociateJob Description

     

    We are seeking a detail-oriented Accounts Payable Associate to join our team. In this role, you will provide full-cycle support for the Accounts Payable (AP) department, including invoice processing and payment management for the organization. This position requires strong organizational skills and a commitment to upholding our core values.

    Responsibilities

    + Receive and process vendor invoices within 48 hours of receipt.

    + Validate accurate general ledger account coding and data entry.

    + Obtain proper invoice approval using INDEX software.

    + Respond to email inquiries within 48 hours based on urgency.

    + Collect required documentation from vendors (e.g., W-9, ACH info) and archive accordingly.

    + Review and reconcile vendor statements, resolving outstanding items.

    + Maintain proper storage of payables items using the INDEX imaging system.

    + Clear portals and reconcile the aging report weekly.

    + Prepare and manage accounts payables weekly/daily and manual payment cycles as required.

    + Apply manual payments/drafts to invoices and process payments via corresponding methods.

    + Resolve payment issues, process voids, and manage daily bank exception reports.

    + Maintain and update the vendor database, including adds and changes.

    + Assist with vendor management, including CorPay enrollment and IRS TIN matching.

    + Collaborate with the team to develop and implement an Enterprise Vendor solution.

    + Assist clients and managers with inquiries and special projects as assigned.

    + Conduct business ethically, exhibiting behavior and standards that uphold our core values.

    Essential Skills

    + Experience in Accounts Payable or similar roles.

    + Strong knowledge of accounts payable and accounting principles.

    + Proficiency in financial software and Microsoft Office applications.

    + Excellent organization, time management, and attention to detail.

    + Strong problem-solving skills and interpersonal communication abilities.

    + Ability to work effectively in a team environment.

    + Experience with INDEX and Great Plains accounting software.

    Additional Skills & Qualifications

    + Experience in accounts receivable and purchase order processes.

    + Knowledge of three-way matching and invoice reconciliation.

    + Customer service skills.

    + Flexibility and adaptability to sudden changes in priority.

    + Experience in a fast-paced work environment.

    Work Environment

    This position is based onsite at our headquarters in Collierville, TN. The work environment is dynamic and fast-paced, requiring the ability to multitask and adapt to changing priorities.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Collierville, Tennessee.

    Pay and Benefits

    The pay range for this position is $26.00 - $26.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Collierville,TN.

     

    Application Deadline

     

    This position is anticipated to close on Nov 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.