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Job Title: Accounts Payable Supervisor

Job Description

This position is responsible for leading a team of an Accounts Payable and Accounts Receivable Specialist in coordinating the accounts payable, receivable, and disbursement functions for the organization and its subsidiaries. The role is crucial for maintaining cash visibility and requires daily collaboration with different departments. Reporting directly to the Treasurer, the position involves managing the full AP cycle for US and Canada, driving excellence across processes, and supporting a strong team dynamic.

Responsibilities

+ Forecast weekly accounts payable for US and Canada and analyze variances.

+ Act as a liaison between departments and plant personnel, providing support as needed.

+ Collaborate with the Cost Accounting team to complete audits, month-end accruals, and reconciliations using SAP and Blackline.

+ Complete the yearly 1099 process, ensuring compliance with IRS guidelines for accurate reporting.

+ Approve vendor master changes through an SAP workflow.

+ Review and approve weekly payments, including foreign payment wire requests.

+ Establish and maintain documentation and internal controls for accounts payable functions, ensuring compliance.

+ As the Concur Admin, audit and approve T&E and purchasing card reports to ensure compliance and act as the main point of contact for resolving issues.

+ Troubleshoot issues with the AP automation tool by identifying problems, reviewing configurations, and applying best practices.

Essential Skills

+ Bachelor's degree.

+ 4+ years of experience within an AP department processing over 2,000 invoices per month.

+ 3+ years of experience in supervising an AP department with 2+ direct reports.

+ 1+ year of experience with SAP since 2017 or more recent.

+ 2+ years of experience with pivot tables, vlookups, and formulas within Microsoft Excel.

Work Environment

The role operates onsite in Malvern five days a week. It involves leading a team of two full-time employees and one temporary employee, focusing on prioritization and direction. The organization is known for its reputable international presence and offers a family-like atmosphere despite its mid-sized global operations. Upon conversion to full-time employment, a competitive benefits package and a 4.5% performance-sharing bonus plan are available.

Job Type & Location

This is a Contract position based out of Malvern, Pennsylvania.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Malvern,PA.

Application Deadline

This position is anticipated to close on Nov 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.