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Description

The Global Ad Sales organization is looking for an Executive Assistant to support Directors on the US Large Customer Sales (US LCS) team. This role will primarily support 2-3 leaders who oversee teams of 500+ employees in total. In addition to serving as part of a close-knit EA team supporting the broader Ad Sales organization of 5000+ employees worldwide.

We are seeking a driven, bright, and motivated individual with a history of high performance to support our growing organization. This exciting role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift.

This role is based in New York City (JFK19) and requires five (5) days a week in office.

Key job responsibilities

• Complex calendar management and coordination of high-level internal and external meetings

• Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting

• Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Hands events, management courses, team building activities, etc.)

• Planning space for the team and facilitating office moves

• Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org

• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items

• Identifying internal and external approaches to solve problems in a creative way

Basic Qualifications

- 2+ years of senior level leadership support, or 1+ years of Amazon experience

- Experience with executive level calendar management

- Experience with domestic or international travel coordination

- Experience with Microsoft Office products and applications

- 2+ years of professional or military experience

Preferred Qualifications

- Bachelor's degree

- Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround

- Superior attention to detail and ability to meet tight deadlines

- Strong organizational, analytical, and interpersonal skills

- Demonstrated ability to design and improve processes

- Exceptional written and verbal communications

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.