• Administrative Assistant 4

    Aston Carter (Redmond, WA)


    Job Title: Administrative Assistant 4 / Executive Assistant

    Job Description

    Join a dynamic and fast-paced team as an Administrative Assistant, where you will support senior leaders and drive operational excellence. This role requires a proactive and detail-oriented professional who can manage multiple priorities with discretion and professionalism.

    Responsibilities

    + Provide high-level administrative support to two General Managers, including calendar management, meeting coordination, and travel planning.

    + Manage complex schedules, anticipating conflicts and ensuring optimal time management for executives.

    + Coordinate logistics for team meetings, Town Halls, offsites, and morale events, including venue selection and material preparation.

    + Manage expenses for senior leaders, ensuring compliance with internal financial policies.

    + Partner with internal stakeholders to align on business priorities.

    + Maintain confidentiality and exercise sound judgment in handling sensitive information.

    + Ensure compliance with internal policies and contribute to a culture of respect, inclusivity, and integrity.

    Essential Skills

    + 5+ years of experience in administrative business support, with expertise in calendar and travel management, event planning, and expense tracking.

    + Proficiency in Microsoft Outlook, Word, Excel, and Teams.

    + Proficiency in procurement tools like MyOrder and MSInvoice.

    + High attention to detail and ability to manage complex plans and schedules.

    + Ability to work independently, prioritize tasks, and respond with urgency to changing needs.

    + Self-starter with a strong sense of initiative and ownership.

    + Professionalism and tact in handling confidential matters.

     

    Additional Skills & Qualifications

     

    + Bachelor's degree in business administration, HR, Marketing, Communications, or equivalent experience.

    + Experience mentoring peers and contributing to team development.

    + Experience working in a global, cross-functional team environment.

    Work Environment

    This position offers a hybrid work environment, with three days on-site and two days remote. The typical schedule is Monday to Friday, 40 hours per week, with no overtime unless pre-approved. The team culture is upbeat and energetic, with new leadership driving change.

     

    Job Type & Location

     

    This is a Contract position based out of Redmond, Washington.

    Pay and Benefits

    The pay range for this position is $33.00 - $38.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Redmond,WA.

     

    Application Deadline

     

    This position is anticipated to close on Oct 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.