• Administrative Assistant 6

    Louisiana Department of State Civil Service (Baton Rouge, LA)


    Administrative Assistant 6

     

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    Administrative Assistant 6

     

    Salary

     

    $3,345.00 - $6,566.00 Monthly

     

    Location

     

    Baton Rouge, LA

     

    Job Type

     

    Classified

     

    Job Number

     

    214182

     

    Department

     

    LED-Office of the Secretary

     

    Opening Date

     

    10/24/2025

     

    Closing Date

     

    11/2/2025 11:59 PM Central

     

    + Description

    + Benefits

    + Questions

     

    About this Job

     

    The mission of Louisiana Economic Development is to cultivate jobs and economic opportunity for the people of Louisiana.

     

    The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer, senior administrators, and professional staff within the Innovation Division. This position requires professionalism, discretion, independent judgment, and initiative in managing both routine and complex assignments.

    AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

    + Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

    + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

    + Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

    + Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

    + Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

    + Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

    + Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

    Minimum Qualifications

    Five years of experience in administrative services.

    EXPERIENCE SUBSTITUTION:

    Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

     

    Job Specification

     

    The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171200) .

     

    Job Duties and Other Information

    Job Duties:

    + Serve as liaison for the Chief Executive Officer, coordinating communication and compiling confidential reports for executive meetings.

    + Manage calendars, screen calls, coordinate travel arrangements, and prepare related expense documentation.

    + Assist in preparing and processing contracts, amendments, and invoices; act as the primary procurement officer for the office, ensuring proper documentation and reconciliation in the Works system.

    + Provide information and assistance to callers, visitors, and government officials; support marketing and outreach to targeted industries regarding state incentive programs.

    + Organize meetings and events, prepare agendas, take minutes, and coordinate logistics for large gatherings.

    + Serve as point of contact between the CIO, Innovation teams, and other departmental divisions, tracking and following up on projects and action items.

    + Maintain organized filing systems, databases, and correspondence records; manage mail distribution and package delivery for domestic and international contacts.

    + Assist with research, report preparation, and presentation materials; support special projects and other duties as assigned.

    Position-Specific Details:

    Appointment Type: Probational

     

    Louisiana Economic Development is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

    How To Apply:

    No Civil Service test scoreis required in order to be considered for this vacancy.

     

    To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

     

    * Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

    Contact Information:

    If you have any questions, please contact:

    Dawn Thibodeaux

    Human Resources Director

    [email protected]

     

    Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

    Insurance Coverage More information can be found at https://info.groupbenefits.org/

    Parental Leave– Up to six weeks paid parental leave

    More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

    Holidays and Leave – State employees receive the following paid holidays each year:

    + New Year's Day

    + Martin Luther King, Jr. Day,

    + Mardi Gras,

    + Good Friday,

    + Memorial Day,

    + Independence Day,

    + Labor Day,

    + Veteran's Day,

    + Thanksgiving Day and Christmas Day.

    ***** Additional holidays may be proclaimed by the Governor

     

    State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

     

    Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

     

    + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

    + Teacher's Retirement System of Louisiana (www.trsl.org),

    + Louisiana School Employees Retirement System (www.lsers.net), among others

     

    01

     

    Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

     

    + I have no experience and/or am uncomfortable accepting direction

    + I have limited experience or require assistance to accept direction

    + I can accept direction

    + I can accept directions and help others improve their ability to accept direction

     

    02

     

    Explain your rating by providing specific and relevant examples in the box below.

     

    03

     

    Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

     

    + I have no experience and/or am uncomfortable communicating effectively

    + I have limited experience or require assistance to communicate effectively

    + I can communicate effectively

    + I can communicate effectively and help others improve their communication

     

    04

     

    Explain your rating by providing specific and relevant examples in the box below.

     

    05

     

    TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

     

    + 1= I have no experience and/or am uncomfortable thinking critically

    + 2= I have limited experience or require assistance to think critically

    + 3= I can think critically

    + 4= I can think critically and help others improve their ability to think critically

     

    06

     

    Explain your rating by providing specific and relevant examples in the box below.

    Required Question

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

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