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Project Coordinator

Tinley Park, IL (http://maps.google.com/maps?q=8101+183rd+Street+Tinley+Park+IL+USA+60487)

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Description

The Project Coordinator supports the successful planning, execution, and delivery of IT and Change Management projects by assisting Project Managers and cross-functional teams with scheduling, documentation, communication, and task coordination. This role plays a vital part in helping projects stay organized, on track, and aligned with both technical requirements and organizational transformation goals.

In IT projects, the Project Coordinator helps manage timelines for system implementations, software upgrades, infrastructure changes, and cybersecurity initiatives. In Change Management efforts, they support stakeholder communications, training logistics, and adoption tracking to ensure smooth transitions and minimal disruption to business operations.

Project Coordinators are instrumental in maintaining project momentum by tracking deliverables, managing project artifacts, preparing status reports, and facilitating effective communication among technical teams, business units, and external vendors. They help identify potential risks or delays early and contribute to problem-solving efforts to keep initiatives moving forward.

Ideal candidates are detail-oriented, proactive, and eager to grow within the project management field. They possess strong organizational and communication skills, a collaborative mindset, and a willingness to learn and adapt in a fast-paced, technology-driven environment.

This position provides foundational exposure to project management methodologies (such as Agile, Scrum, and Waterfall), IT governance frameworks, and change enablement strategies. It serves as a critical entry point into the project management career path within our PMO, offering hands-on experience with enterprise-level initiatives and opportunities for mentorship, training, and professional development.

RESPONSIBILITIES:Other duties may be assigned to meet business needs

+ Independently manage small-scale, low-complexity projects under the guidance of the PMO, freeing up bandwidth for Project Managers and contributing to operational efficiency

+ Support the PMO with organizing and tracking tasks, deliverables, and project milestones

+ When needed, assist with scheduling meetings, preparing agendas, and documenting key discussion points and action items

+ Maintain and update project documentation templates as needed, including project plans, timelines, schedules, and status reports, ensuring accuracy and accessibility for the team

+ Assist with stakeholder communications and ensure timely follow-up on assigned action items

+ Assist with dispatch calendars and schedule project tasks to support resource planning

+ Collaborate with cross-functional teams to gather information and update progress

+ Support process documentation and knowledge sharing within the PMO

Requirements

REQUIREMENTS/QUALIFICATIONS:

+ Associate’s or Bachelor’s degree in Business, Project Management, or a related field; or equivalent work experience

+ 1+ years of experience in a project support or coordination role preferred

+ Proficiency with Microsoft Office and project tracking tools (e.g., Microsoft Project, Excel, Teams, or equivalent)

+ Ability to manage multiple tasks simultaneously and follow through with minimal supervision

+ A desire to learn and grow within the project management profession

+ Professional work experience that includes Business to Business relationships

+ Strong organizational skills that include software tool utilization (MS Office Suite, Note/Journaling software)

+ Strong communication skills to a wider range of audience including internal and external stakeholders up to C-Level

+ Demonstrates ability to explain detailed solutions for a technical audience, and produce clear written communications for a non-technical audience

+ Ability to establish and maintain a professional relationship with team members, vendors, and clients

+ Ability to multi-task in a fast-paced multifaceted environment is necessary

+ Continued professional development in any/all of the following areas: PMP, Agile, Scrum

+ Must be able to lift up to 50 lbs

This position is 100% on-site.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, controls; reach with hands and arms; stop, kneel, or crouch; talk or hear; The employee uses computer, copier, faxing and telephone equipment. The employee must be able to walk for short periods of time and sit, and stand for long periods of time.

Benefits

GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits through Cigna. Health options include a choice of 2 PPO plans, and a High Deductible Health plan. In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness and accident coverage, short-term disability insurance, supplemental life and pet insurance.

EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.

EMPLOYER PROVIDED LTD:Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.

EMPLOYEE ASSISTANCE PROGRAM:All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.

401K PLAN:All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.

FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.

PERMISSIVE TIME OFF POLICY:Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.

PARENTAL LEAVE:Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.

FITNESS CENTER: Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees 24/7 Monday through Sunday. Employees utilize the gym equipment at their own risk.

Additional Compensation

This position is overtime eligible.

Proven IT is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or accommodation during the hiring process, please contact us.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Salary Description

$55,000-$70,000