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Description

Key Responsibilities: Independently manage calendars, schedules, and appointments for team members, optimizing time and prioritizing critical tasks. Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism. Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making. Handle highly sensitive and confidential information with discretion and integrity. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as the primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Support departmental project tracking, deadlines, and activity coordination. Qualifications: Proven experience in executive-level administrative support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Strong attention to detail and ability to manage multiple tasks simultaneously. High level of professionalism and discretion in handling confidential information. Experience with budget oversight and financial reporting is a plus.

Skills

Administrative support, Office management, expense management, Microsoft office, calendar management, travel coordination, Customer service

Top Skills Details

Administrative support,Office management,expense management,Microsoft office,calendar management,travel coordination,Customer service

Additional Skills & Qualifications

Key Responsibilities: Independently manage calendars, schedules, and appointments for team members, optimizing time and prioritizing critical tasks. Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism. Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making. Handle highly sensitive and confidential information with discretion and integrity. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as the primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Support departmental project tracking, deadlines, and activity coordination. Qualifications: Proven experience in executive-level administrative support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Strong attention to detail and ability to manage multiple tasks simultaneously. High level of professionalism and discretion in handling confidential information. Experience with budget oversight and financial reporting is a plus.

Experience Level

Expert Level

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Application Deadline

This position is anticipated to close on Oct 31, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.