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Job Description

A Large retail client is seeking an Event & Production Coordinator to provide direct administrative and operational support to the Activations & Strategy Manager. This role focuses on flawless execution, compliance, and process improvement for in-store activations, celebrity/influencer engagements, and event approvals across Walmart properties.

Key Responsibilities

Support the approval workflow for 2,000+ events annually, including pop-ups, food trucks, concerts, and celebrity appearances

Assist in scheduling, documentation, and logistics for in-store filming and production shoots

Maintain records and track status updates for all events and activations

Help manage the event approval process and escalate issues as needed

Assist in developing and maintaining standard operating procedures for event activities and vendor coordination

Build and update monthly recap decks highlighting events, outcomes, and key insights for leadership

Compile data-driven reports on event performance and process improvements

Liaise with external partners and internal teams to ensure alignment on objectives, deliverables, and compliance requirements

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

2+ years of experience in event coordination, administrative support, or production operations (retail, entertainment, agency, or similar environments preferred)

Strong organizational skills and attention to detail

Proficiency in project management tools, reporting, and deck building

Excellent communication skills for cross-functional collaboration

Ability to manage multiple tasks and priorities in a fast-paced environment

Positive attitude and collaborative mindset

Occasional travel may be required