• Project & Business Development Coordinator

    Insight Global (New York, NY)


    Job Description

    A Client of insight global is seeking a project & business development coordinator for their New York office. This role manages inbound business inquiries, tracks opportunities in Pipedrive, and assists with proposals and scheduling. The coordinator also provides daily administrative and operational support to the General Manager and Director, liaising with Montreal-based teams to ensure smooth communication, coordination, and execution of projects.

    Key Responsibilities

    Business Development & Client Coordination

     

    - Manage Pipedrive CRM to track and qualify new business leads and client inquiries

     

    - Conduct initial lead follow-ups to assess project scope, budget, and timeline

     

    - Prepare and support client proposals and presentations in collaboration with the Director

     

    - Coordinate client visits, demos, and meetings at the NYC venues (55 Wall Street, 25 Broadway)

     

    - Maintain accurate records and ensure timely communication between NYC and Montreal teams

     

    Operations & Administrative Support

     

    - Oversee daily scheduling, meeting coordination, and calendar management for leadership

     

    - Handle emails, invoices, and basic financial administration tasks

     

    - Maintain organized office systems, including document filing and supply purchasing

     

    - Provide weekly reporting and updates on leads, pending opportunities, and office activities

     

    Project Assistance

     

    - Support project follow-ups, documentation, and coordination with internal production teams

     

    - Assist with logistics related to multimedia events and installations in NYC properties

     

    - Participate in onboarding and orientation processes when new team members join

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

     

    Skills and Requirements

     

    - Bachelor’s degree in Business, Administration, Multimedia, or a related field preferred

     

    - 2 years of Administrative work: calendar management, scheduling, project coordination

     

    - Strong phone skills

     

    - Passion & background for multimedia, A/V production, or architecture Strong communication and organizational skills, with attention to detail

     

    Proficiency in Microsoft Office and Google Suite; knowledge of CRM tools (Pipedrive ideal)

     

    Able to manage multiple priorities, work independently, and take initiative

     

    Comfortable communicating with international teams and clients