• Clinic Office Coordinator

    Masonicare (Wallingford, CT)


    Clinic Office Coordinator Job Location: Wallingford Center, Connecticut

     

    Wallingford, CT

     

    Day Shift - 16 hours per week

     

    Summary of Position: Responsible for organizing the day-to-day functions of the Behavioral Health Outpatient program, which include coordination of all outpatient services such as scheduling, insurance billing, order entry, filing and registration.

    Essential Duties and Responsibilities:

    1. Performs initial request for outpatient services intake including pre-registration and scheduling. Also processes all initial orders including scheduling and obtaining insurance pre-authorization as needed.

    2. Reviews insurance information and verifies with patient including payment options.

    3. Verifies insurance coverage with third party payors. Obtains pre-authorization when needed.

    4. Prepares all necessary paperwork in advance, and obtains medical records. Arranges transportation requests as needed for scheduled visits and for Masonicare community residents/patients who have referred medical appointments elsewhere.

    5. Schedules and coordinates patient appointments for long-term care residents and Outpatients. Adjusts schedules, as needed, to accommodate patient/resident requests and/or physician or staff schedules.

    6. Establishes and maintains patient files and records on an ongoing basis. Maintaining HIPAA compliance at all times.

    7. Registers residents/patients on arrival, coordinates and/or monitors flow of patients for various clinics, utilizing aids and volunteers.

    8. Communicates effectively and tactfully with residents/patients recognizing their age, needs, abilities and physical conditions.

    9. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.

    10. Maintains a working knowledge of Medicare regulations as it pertains to Outpatient Services. Works within established department policies, procedures, objectives, quality assessment and improvement programs, safety, environmental and infection control.

    11. Communicates with other departments, physician offices and long-term care units to maintain effective working relationships.

    12. Performs other duties as required.

    Minimum Qualifications:

    Education: High School Graduate

     

    Experience: 1-2 years office/medical experience

     

    Job ID: 14335

     

    Share this Job

     

    Share this job with your friends and connections.

     

    + Facebook

    + X

    + LinkedIn

    + Email

     

    Job Alerts

     

    Email Address

     

    Areas of Interest Search for a category, location, or category/location pair, select a term from the suggestions, and click "Add".

     

    Category

     

    Location

    Add

    + Administrative Support Workers, Wallingford Center, Connecticut, United States Remove

    + Remove

     

    Confirm Email

     

    Submit

     

    Submit Resume and Cover Letter

    Useful Links

    + Masonicare Website (http://www.masonicare.org/)

    + Why Masonicare

    + Mystic Community

    + Job Fairs

    + Hospice

    + Behavioral Health

    Similar Jobs

    + Payroll Analyst Wallingford Center, Connecticut

    + Foundation Administrator Wallingford Center, Connecticut

     

    Job Matching

     

    With just one click and a connection to LinkedIn we can find jobs for you that best match you work experience.

     

    Start Matching

     

    Search By Category

     

    Administrative Support Workers Jobs6

     

    Craft Workers Jobs5

     

    First/Mid-Level Officials and Managers Jobs2

     

    Hospice Jobs8

     

    Operatives Jobs1

     

    Professionals Jobs28

     

    Sales Workers Jobs2

     

    Service Workers Jobs169

     

    Technicians Jobs20

    Search Jobs by Location

    + Chester Center Jobs8

    + Connecticut Jobs233

    + Danielson Jobs1

    + Farmington Jobs9

    + Glastonbury Jobs1

    + Manchester Jobs2

    + Meriden Jobs1

    + Mystic Jobs17

    + New Haven Jobs1

    + Newington Jobs1

    + Norwich Jobs5

    + Old Lyme Jobs1

    + Plainfield Jobs1

    + Rocky Hill Jobs15

    + Shelton Jobs45

    + Suffield Depot Jobs1

    + Uncasville Jobs2

    + United States Jobs233

    + Wallingford Center Jobs121

    Search by Job Groups

    + Danielson Service Workers Jobs1

    + Glastonbury Service Workers Jobs1

    + Meriden Service Workers Jobs1

    + Newington Service Workers Jobs1

    + Farmington Professionals Jobs1

    + Mystic Professionals Jobs1

    + New Haven Professionals Jobs1

    + Norwich Professionals Jobs1

    + Old Lyme Professionals Jobs1

    + Norwich Technicians Jobs1

    + Plainfield Technicians Jobs1

    + Suffield Depot Technicians Jobs1

    + Connecticut Hospice Jobs1

    + Mystic Hospice Jobs1

    + New Haven Hospice Jobs1

    + Old Lyme Hospice Jobs1

    + Shelton Hospice Jobs1

    + Shelton Administrative Support Workers Jobs1

    + Mystic Craft Workers Jobs1

    + Chester Center Craft Workers Jobs1

    + Connecticut Sales Workers Jobs1

    + Norwich Sales Workers Jobs1

    + Rocky Hill First/Mid-Level Officials and Managers Jobs1

    + Shelton First/Mid-Level Officials and Managers Jobs1

    + Rocky Hill Operatives Jobs1

    + Manchester Service Workers Jobs2

    + Norwich Service Workers Jobs2

    + Uncasville Service Workers Jobs2

    + Rocky Hill Technicians Jobs2

    + Farmington Administrative Support Workers Jobs2

    + Shelton Technicians Jobs3

    + Norwich Hospice Jobs3

    + Wallingford Center Administrative Support Workers Jobs3

    + Wallingford Center Craft Workers Jobs3

    + Wallingford Center Technicians Jobs5

    + Farmington Service Workers Jobs6

    + Shelton Professionals Jobs6

    + Chester Center Service Workers Jobs7

    + Mystic Technicians Jobs7

    + Mystic Service Workers Jobs8

    + Rocky Hill Service Workers Jobs11

    + Wallingford Center Professionals Jobs17

    + Shelton Service Workers Jobs34

    + Wallingford Center Service Workers Jobs93

    Masonicare Main Campus

    22 Masonic Avenue | Wallingford, CT 06492

     

    Masonicare HelpLine:888-332-0033 (tel:8883320033)

    Follow Masonicare:

    Copyright 2025 - All Rights Reserved -Masonicare.org

    Quick Links

    Donate Now (https://masonicare.theworxgroup.com/support-masonicare/donate-today)

     

    Patient Portal

     

    Masonicare HelpLine

     

    MasonicareCONNECT

     

    News & Media (https://masonicare.theworxgroup.com/helpful-answers/news-media)

     

    Employee Portal

     

    Board Member Portal (https://homeconnect.masonicare.org/vpn/index.html)

     

    Privacy Policy

     

    Terms of Use (https://masonicare.theworxgroup.com/contact-masonicare/terms-use)

     

    Statement of Non-discrimination

     

    Emergency Preparedness Guide (https://portal.ct.gov/DPH/Communications/Emergency-Preparedness--Response/Publications)

     

    I am a Mason

     

    An Ageless Commitment to Caring