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NY HELP No

Agency Parks, Recreation & Historic Preservation, Office of

Title Executive Assistant

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $86773 to $108413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 625 Broadway

City Albany

State NY

Zip Code 12238

Duties Description The Executive Assistant reports to the Commissioner, Parks and Recreation and works closely with the Executive Deputy Commissioner for the Office of Parks, Recreation and Historic Preservation (OPRHP). Under the general supervision of the Commissioner, the Executive Assistant performs a variety of high-level administrative duties. The Executive Assistant acts as the liaison for the Commissioner by receiving and disseminating information and instructions from the Commissioner to the senior management team and others and by relaying information from staff and others to the Commissioner. Duties include, but are not limited to:• Formulates special studies, research issues and program areas and develops reports and recommendations as assigned by the Commissioner or Executive Deputy Commissioner.• Delegates to appropriate staff a variety of professional level administrative duties including taking technical and sensitive notes from the Commissioner, Executive Deputy Commissioner, executive staff and Special Assistants as required. • Research content, edits, and summarizes selected Commissioner speeches and remarks.• Disseminates various documents from the Commissioner’s Office, such as opinions, decisions, reports, regulations, etc. and, in collaboration with the Commissioner and Executive Deputy, determines the scope of distribution.• Revises and summarizes, in writing, various reports, articles, and other documents for the Commissioner’s and Executive Deputy’s review.• Investigates complaints against the agency from various interest groups and the general public and recommends appropriate action or delegates for resolution.• Reviews, clarifies, and interprets confidential policy issues submitted by agency staff highlighting key points for the Commissioner’s review. • Screens a heavy volume of incoming mail and e-mail to identify correspondence requiring executive level attention and refers remaining mail to appropriate agency staff for response and/or action. • Researches and assembles material containing pertinent facts required by the executive staff or other agency staff to make decisions or to reply to correspondence.• Acknowledges and responds to general correspondence for their own signature or that of the Commissioner and executive staff as appropriate.• Reviews and edits all proposed correspondence for the Commissioner’s signature for accuracy, timeliness, appropriate tone and style.• May represent the Commissioner’s interests in meetings with agency employees including senior level agency staff such as OPRHP’s Counsel, Public Information Officer, and Deputy Commissioners.• Manages Commissioner’s travel itinerary and calendar• Manages postings to the Commissioner’s mail log system to track for continuity and future reference. • Develops and distributes meeting agendas and takes or assigns staff to take notes/minutes at important and highly confidential meetings. • Follows up on delegated assignments and edits staff reports on meeting outcomes and assignments.• Develops and monitors a follow up system on matters delegated to executive and senior management staff and provides the Commissioner and Executive Deputy with periodic reports on status. • Organizes and monitors records and files on all confidential matters for the Commissioner. • Supervises executive administrative and support staff.

Minimum Qualifications Bachelor’s degree and three years of relevant experience. * *Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Additional Comments Operating Needs:• Ability to work with considerable independence.• Excellent organizational, administrative, and communications skills, both oral and written.• Proficient in core applications like Outlook, Word, Excel and PowerPoint. • Ability to manage competing priorities. • Ability to work in an organized way and maintain well-structured systems. • Ability to handle sensitive information with discretion and professionalism. This is an appointment to a position in the exempt jurisdictional class. All exempt appointments require completion of a background check prior to appointment, and completion of an annual Financial Disclosure Statement. Incumbents serve at the pleasure of the appointing authority, and the employment relationship can be altered at any time by either party. The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:Paid Time Off:• M/C: 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days; 13 Holidays.• M/C: Eligible for professional leave to participate in professional development, but at the supervisor’s discretion.Health Care Benefits:• Eligible employees and dependents can pick from a variety of affordable health insurance programs.• Family dental and vision benefits at no additional cost.Additional Benefits:• New York State Employees’ Retirement System (ERS) Membership• NYS Deferred Compensation• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds• Public Service Loan Forgiveness (PSLF)• Paid Parental / Family LeaveTo learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.

Some positions may require additional credentials or a background check to verify your identity.

Name Personnel

Telephone

Fax

Email Address [email protected]

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12238

Notes on Applying All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications and operating needs for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Your resume, cover letter and any other documents must be received by November 13, 2025, and submitted via email to [email protected]. Please include the vacancy ID number and “Executive Assistant – Main Office - Albany” in the subject line of your email. Failure to do so may result in not being considered for the position. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications, and operating needs. Failure to demonstrate that you meet the minimum qualifications, and operating needs may result in your resume not being considered for this position.Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity. New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Equal Opportunity Unit at [email protected] or (518) 486-7754.