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Position Number: 002038

Department: College of Education (Col)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

The Business Services Coordinator/Office Manager for Educational Leadership is responsible for the administrative management of personnel, budgets, grant administration, and the supervision of one full-time admin assistant and may supervise student assistants.

+ This position is directly responsible to the Chair of the department. Requires performance of a variety of administrative, secretarial, and office support duties.

+ Position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services.

+ Duties performed will include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others.

+ The completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program.

Minimum Experience / Education:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education Skills and Experience:

+ Bachelor’s degree in a related field and four years of progressive office experience including the following duties: purchasing, reconciling funds, and budgeting actions preferred.

+ Previous experience working in a higher education environment in a similar department; at least 2 years preferred.

+ Previous experience scheduling classrooms and support of professors a plus.

+ Experience with Excel; intermediate proficiency level needed with advanced level preferred.

+ Experience with Banner, 49er Mart, ePAF, aGA, Malibu, Concur, PCard, Google Suite and Advanced skills in Microsoft Suite applications.

+ Supervisory experience.

+ General knowledge of accounting principles.

+ Strong financial report development and presentation skills.

+ High level of organizational skills.

+ Detail-oriented and ability to multi-task.

+ Ability to be resourceful, research and work independently while also being a team player.

+ Ability to communicate effectively both verbally and via written correspondence with all University personnel and partners.