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Instructional Support Assistant - Anatomic Pathology Support

Position Summary

A **Instructional Support Assistant in Anatomic Pathology** plays a vital role in providing essential organization and support for the department. The incumbent may perform diverse tasks to keep the pathology office running smoothly, including data management, communication, administrative support, documentation, and ensuring proper handling/tracking of incoming and outgoing pathology material.

Duties of an Instructional Support Assistant may include the following but are not limited to:

+ Manage requests for second opinions as it pertains to anatomic pathology.

+ Process material movement: Record all material flows maintaining a detailed audit trail.

+ Referral testing: Utilize multiple reference laboratories for ancillary tests.

+ Transcription: Enter test findings into the Anatomic Pathology Laboratory Information System (LIS), maintain databases, and update records within the LIS.

+ Transcription: Compose high-quality professional email correspondence.

+ Registration: receive and process consult materials from external institutions, as well as internal specimen (cytology / autopsy).

+ Calendar management: Schedule patient (FNA) appointments and manage Anatomic Pathology conference room.

+ Communication: Handle high volume phone calls and respond to inquiries from hospital staff, physicians, external vendors, and patients.

+ Generate accession logs throughout the day and prepare corresponding case folders for specimens received.

+ Distribute and process daily mail.

+ Purge material with meticulous care for conversion to digital files.

+ Read and adhere to hospital/departmental policies

Qualifications

**Required:** Associate Degree. Knowledge of medical terminology. Customer service experience. Excellent verbal communication skills. Intermediate proficiency with Microsoft 365, including Outlook for scheduling and email management, Word for creating and editing documents, and Excel for basic data tracking. Proficient in fast and accurate data entry, and proofreading/editing skills. Personable and professional demeanor. Must be able to lift 20lbs.

**Preferred:** Bachelor's Degree. Customer service experience in a Healthcare setting.

Special Notes** **:** **Resume/CV should be included with the online application.

**Posting Overview** **:** This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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+ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

+ All Hospital positions may be subject to changes in pass days and shifts as necessary.

+ This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

+ This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

+ Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

* + Complete electronic reference check with a minimum of three (3) professional references.

+ Successfully complete a 4-panel drug screen

* + Meet Regulatory Requirements for pre-employment screenings.

+ Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

***The hiring department will be responsible for any fee incurred for examination** .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

_In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_** **_here_** **_._

Visit our** **WHY WORK HERE** **page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $45,372 - $53,060 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

+ Location pay for UUP full-time positions ($4000)

+ Night shift differential ($15,000), evening shift differential ($10,000)

+ Inconvenience pay/supplemental shift differential. ($575)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

**Job Number:** 2504033

**Official Job Title:** : TH Instructional Support Assistant

**Job Field** : Laboratory

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Anatomic Pathology Support

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : M-F 8:30am-5pm **Pass Days:** : Sat, Sun

**Posting Start Date** : Oct 29, 2025

**Posting End Date** : Ongoing

**Salary:** : $49,372 - $57,060

**Salary Grade:** : SL1

**SBU Area:** : Stony Brook University Hospital

**Req ID:** 2504033