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The Assistant Director of Sponsored Research Administration (SRA) reports directly to the Associate Director of SRA and works closely with the Grants/Sponsored Research and Strategic Initiatives team. This position is responsible for post-award administration of all the University’s awarded sponsored/contracts.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties include, but are not limited to the following:

+ Ensure that all financial and procurement activities on sponsored programs follow applicable federal, state, and sponsor applicable rules and regulations

+ Serve as a liaison with funding agency Program Officers

+ Serve as the primary point of contact for principal investigators (PIs) and project directors (PDs) for post-award support and administration, ensuring that assigned costs are allowable and allocable to the grant

+ Reconcile accounts on a monthly basis

+ Provide PIs/PDs with monthly financial reports; monitor and track subcontractors financial and reporting performance through close out

+ Create and maintain databases, reports, and forms that track awarded grants/contracts

+ Conduct post-award administration for all the University’s awarded sponsored grants and contracts through close-out, including preparing expense reports, check requests, and purchase requisitions

+ Ensure compliance with applicable federal, state, and sponsor applicable rules and regulations including management of effort allocation/reporting and monitoring and approving appropriateness of expenditures on awards and sub-awards

+ Advise faculty members in all aspects of grant compliance and performance/delivery requirements

+ Develop and maintain the tracking system to ensure deliverables are submitted on time and in compliance with award terms and conditions

+ Correspond with sponsors, sub-recipients, PIs, project directors, department chairs and the Grants, Sponsored Research and Strategic Initiatives team regarding performance problems

+ Prepare progress and financial reports to sponsoring agencies in a timely and accurate manner

+ Review subrecipient risk assessments in conjunction with the Director of Risk Management

+ Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments; identify cost transfers from budget reconciliation; submit timely and accurate cost transfers

+ Conduct financial analyses as assigned

+ Provide quality customer service to all stakeholders, both internal and external to Stetson to ensure mission and reputation of Stetson remains strong

+ Handle all sensitive materials as strictly confidential

+ Supervise a Work Study student

+ Perform other site and position specific functions as assigned

Required Skills

+ Ability to effectively communicate verbally and in writing with all levels of the organization, including advising faculty in interpreting and adhering to sponsor and University guidelines

+ Ability to manage and prioritize multiple projects/tasks simultaneously

+ Knowledge of federal, state and sponsor-specific regulations relating to grant and/or contract activity

+ Understand financial processes and controls including the reconciliation process

+ Excellent people skills

+ Experience with Microsoft Office Suite

+ Ability to work with minimal to no supervision in a deadline driven, highly confidential environment

Required Experience

+ Bachelor’s degree in a business or finance-related field or equivalent combination of education and experience is required

+ Minimum of four to six years of experience in grants and contracts post-award administration and budget development

+ Experience in use of MS Excel

Ideal Candidate Qualifications:

+ Experience with Banner

+ Research or grants education and/or experience

Salary Grade: 07