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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

_The Department of Laboratory Medicine & Pathology (DLMP)_** **has an outstanding opportunity open for a** **_Temporary_** **Program Ops Specialist Grants.

Who we’re looking for:

The Program Operations Specialist supports the research and financial activities of the Department of Laboratory Medicine & Pathology (DLMP). This professional staff position is responsible for **independently managing a portfolio of sponsored research awards and related budgets** for multiple faculty members.

The role emphasizes **grant and contract management, fiscal compliance, and technical processing** . While not a supervisory role, the position requires strong independent judgment, attention to detail, and the ability to partner effectively with principal investigators (PIs), faculty, and staff to ensure timely, compliant management of research funding.

Work schedule:

+ Salary

+ Monday – Friday

+ Day shift

What you’ll contribute:

+ Manage a portfolio of sponsored research awards, contracts, and budgets across multiple faculty and divisions.

+ Oversee fiscal transactions including costing allocations, payroll compliance, budget reconciliations, and forecasting in **Workday** .

+ Develop, maintain, and reconcile records for diverse funding sources including federal, state, foundation, self-sustaining, gift, endowment, and discretionary budgets.

+ Prepare financial reports, projections, and forecasts for assigned portfolios.

+ Coordinate budget development for new grant submissions, renewals, and contract requests.

+ Ensure compliance with sponsor and UW financial regulations.

+ Support PIs with long-range financial planning to align with research goals.

+ Provide pre- and post-award support, including preparing budgets, justifications, and supporting documentation.

+ Review grant and contract proposals for compliance with sponsor and institutional requirements; submit via SAGE and sponsor platforms as appropriate.

+ Monitor award terms and conditions to ensure adherence to federal, state, and UW policies.

+ Manage award closeouts, including financial reporting and sponsor-required documentation.

+ Assist with Faculty Effort Certification (FEC) processes and cost accounting standards.

+ Collaborate with central offices (OSP, GCA) on award setup, extensions, and issue resolution.

+ Serve as a liaison with faculty, administrators, and staff to resolve financial or grant-related issues.

+ Contribute to departmental financial reporting and presentations for leadership.

+ Participate in MRAM meetings and departmental staff meetings to remain current on policies and procedures.

+ Provide support for departmental initiatives, policy development, and continuous process improvements.

MINIMUM REQUIREMENTS:

+ Bachelor’s degree in finance, accounting, business administration, or related field OR equivalent combination of education and experience.

+ Minimum of three (3) years’ experience in budgeting, purchasing, payroll, or accounting with exposure to grants and contracts administration.

+ Knowledge of federal grant regulations and compliance requirements.

+ Strong skills in Microsoft Excel and Word.

+ Demonstrated ability to problem-solve, meet deadlines, and manage multiple priorities independently.

What we offer:

+ Vacation time and sick time off that accrues monthly, including 12 paid holidays.

+ State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.

+ Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.

+ Excellent healthcare, dental, disability, retirement, and other plan options.

+ Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.

+ And much more!

About the Department of Laboratory Medicine & Pathology:

A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the **Department of Laboratory Medicine & Pathology** at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally. Please visit our website (http://dlmp.uw.edu/) to learn more about our department.

About UW Medicine:

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team (https://www.uwmedicine.org/jobs) . Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$69,720.00 annual

Pay Range Maximum:

$104,568.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.