• Office Assistant 2 (NY Helps)

    SUNY Oneonta (Oneonta, NY)


     

    TITLE: Office Assistant 2 (NY HELPS)

    UNIT: 02

    CLASS: Competitive

    SALARY: $42,641

    DATE POSTED: 10/31/2025

    POST UNTIL: 11/10/2025

    DESCRIPTION

    The Department of Maintenance and Operation at SUNY Oneonta invites applicants for the position of Office Assistant 2. This position reports directly to the Assistant Director of Maintenance Operation and will provide office support and clerical work to meet the requirements of the department.

     

    To learn more about the University and the Department, please visit https://suny.oneonta.edu/ and https://suny.oneonta.edu/about/university-offices/facilities-safety-and-physical-plant/moc.

    Key Responsibilities:

    The Office Assistant 2 position will provide office support and clerical work to meet the requirements of the department. Such work may consist of but is not limited to:

     

    + Enter and update information in databases and spreadsheets to support departmental operations.

    + Perform math and/or calculations when preparing, processing, reviewing, and recording numerical transactions and records, such as reviewing or auditing calculations or statistics, and disbursing or receiving items of value such as cash or vouchers.

    + Maintain records, correspondence, and documents, for departmental programs such as EZ Pass and WEX credit cards, van reservations, and LENs.

    + Type and edit documents, transcribe handwritten materials, and assist in preparing routine reports and compiling related data.

    + Assist in the creation of reports, charts, graphs, and tables using collected data.

    + Answer telephones, respond to inquiries, and provide general customer service to staff and visitors.

    + Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.

    + Process key requests and maintain records of key distribution and returns.

    + Order and distribute general office supplies as needed.

    + Perform other related clerical tasks to support the daily operations of the department.

    Job Requirements:

    Competitive Qualifications:

    The successful candidate must be reachable on the full-time, permanent Civil Service list for Office Assistant 2, have held the permanent title of Office Assistant 2 in the past or be eligible to transfer into the title.

    Non-Competitive Qualifications:

    This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS, candidates must meet the non- competitive minimum qualifications for this position:

    Minimum Qualifications:

    + One year of clerical experience

    Preferred Qualifications:

    + Proven experience in an administrative and/or customer service role.

    + Excellent written and verbal communication skills.

    + Strong organizational skills with the ability to multitask and prioritize tasks effectively.

    Additional Information:

    This is a full-time, permanent position. Normal work hours will be 7:30 AM - 3:30 PM, Monday through Friday.

     

    For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

     

    At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

     

    SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/diversity. Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply. "At SUNY Oneonta, we believe that diversity is an asset and a source of strength that energizes our collective growth and innovation." - President Alberto Cardelle."