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Description

Are you an outgoing and highly motivated individual with great organizational skills? We are looking for someone in the Woodland Hills area to fill in as an Administrative Assistant in a busy environment.

The Administrative Assistant will play an essential role in maintaining the smooth functioning of our office and supporting key team members. This individual will be responsible for managing administrative and clerical tasks, streamlining processes, and providing exceptional organizational support to enhance productivity.

Key Responsibilities:

+ Organize and maintain schedules, calendars, and appointments for leadership and team members.

+ Prepare and edit correspondence, reports, and presentations with accuracy and attention to detail.

+ Handle inbound and outbound communication, including phone calls, emails, and mail, ensuring timely responses and distribution.

+ Assist in meeting coordination, including scheduling, taking notes, preparing agendas, and ensuring follow-ups.

+ Manage office supplies and inventory, liaising with vendors for procurement as needed.

+ Process expense reports, invoices, and other financial documents in accordance with company policies.

+ Perform data entry and maintain accurate and organized records.

+ Provide general support to visitors, clients, and team members as needed.

+ Other clerical duties as assigned to drive organizational success.

Requirements

Requirements:

+ High school diploma or equivalent; a bachelor’s degree in a related field is a plus.

+ 2+ years of experience in an administrative or clerical role preferred.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Google Workspace or similar software is a plus.

+ Exceptional organizational skills with the ability to prioritize and multitask effectively in a fast-paced environment.

+ Strong written and verbal communication skills.

+ Attention to detail and commitment to accuracy in all tasks.

+ A proactive and adaptable approach to work, with the ability to anticipate and solve problems efficiently.

Preferred Qualities:

+ Previous experience supporting executive-level professionals or managing high-level clerical tasks.

+ Familiarity with CRM tools, project management software, or other administrative platforms is preferred.

+ A positive and professional demeanor that encourages collaboration and trust.

+ Interest in supporting [industry-specific initiatives] and contributing to overall organizational success.

How to Apply:

If you’re ready to take the next step in your career and bring your strong organizational skills to a dynamic team, we encourage you to apply today! Submit your resume and cover letter through our online application portal

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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