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Administrative Coordinator

The Opportunity

FCA is seeking an detailed oriented Administrative Assistant for out Project Independence/Family & Community Support Division.

The Project Independence Program is a program that provides services to youth between the ages of 14-21 so they can live and work independently in the community when they are no longer eligible for foster care.

Responsibilities

+ Assume responsibility as the Primary contact person for Lutheran Food Pantry referrals.

+ Maintain phone system (assign extension numbers, delete old extensions, forward calls)

+ Answer phones and greet clients in professional manner

+ Troubleshoot problems with office equipment including phones, computers, copy machines, printers etc.

+ Maintain Statistical Data Bases for all Prevention Programs and SU2S Database.

+ Update program forms and protocols, modify and develop spreadsheets to enhance program management as needed.

+ Assist Program Directors and AVP with identified tasks and projects needed to enhance overall program functioning.

+ Perform all clerical/office duties including filing, copying, answering phones, handling mail, composing and creating correspondence and documents, managing petty cash and maintaining office supplies.

+ Maintain current program database and produce reports required by agency, county, and state regulations.

+ Serve as DSS Connections Liaison for Project Independence Nassau and Suffolk, with both Nassau and Suffolk Departments of Social Services.

+ Maintain informational bulletin boards.

+ Assure a user-friendly visitor and reception area.

+ Assume other responsibilities and tasks as assigned to ensure the effective operation of the program.

+ Purchase program supplies and equipment as needed for programs.

+ Schedule office maintenance, copier repair and computer maintenance as needed.

+ Assume other responsibilities as assigned to ensure the effective operation of the program.

Qualifications

+ High school diploma or GED equivalent required.

+ Minimum of 3 years' full-time experience in a diverse office setting with progressive responsibilities in office management.

+ Valid and clean New York State Driver's License

+ Bilingual Spanish preferred.

Compensation Information

+ The competitive compensation range is reflected with FCA's framework, culture, and values. Individual pay decisions will vary based on skills and experience' while still allowing for growth.

Benefits Information

+ Full Health/Dental/Vision Insurance

+ Generous, vacation, sick, personal, and floating holiday time

+ 403(b); with generous employer contribution

+ Flexible Spending Account (FSA)

+ Pet Insurance

+ Short Term (STD) and Long Term (LTD) Disability Insurance

+ Life Insurance

+ Employee Assistance Program (EAP)

FCA is proud to be an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees.

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