"Alerted.org

Administrative Assistant to Vice President of Technology and Operations

• Georgia - Gwinnett - Lawrenceville (https://ga.referrals.selectminds.com/jobs/73850/other-jobs-matching/location-only)

New Hot

•

Administrative & Operations Support

•

Gwinnett Technical College

•   

1 day ago Post Date

Apply for Job Share this Job Sign Up for Job Alerts

This job is a full time, benefited, FLSA exempt position in the Technology & Operations that reports to the Vice President of Technology & Operations.

Salary : Commensurate with education and experience not to exceed $54,080/yr

Schedule: Monday – Thursday 8:00 AM – 5:00 PM and Friday 8:00 AM – 4:00 PM on the Lawrenceville Campus. This position is not eligible for telework

Minimum Qualifications (61834)

Bachelor’s degree in a related field *and* One (1) year of work-related experience OR Associate Degree in Business Administrative Technology *and* Two (2) years of work-related experience

Note: Experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications:

Success in this role requires strong project coordination skills, the ability to manage multiple priorities, and excellent communication abilities. Experience handling budgets, tracking invoices, and managing vendor relationships for large projects is essential. A keen attention to detail and a proactive approach to problem-solving ensure efficiency and effectiveness in managing responsibilities. Experience managing and maintaining Excel-based budget tracking tools, ensuring formula accuracy, data consistency, and year-over-year replication.

Job Description Summary:

This role provides high-level administrative support to the Vice President of Technology and Operations, focusing on project coordination across IT, facilities, and security departments. Responsibilities include ensuring project progress with minimal direction, managing stakeholder communications, and proactively identifying and resolving roadblocks. Accuracy in tracking project updates and delivering clear, professional reporting is essential. This position requires routine use of advanced Excel functions to maintain, analyze, and update complex budget tracking tools used for annual fiscal planning.

Technical Skills and Competencies:

Proficiency in Microsoft Office Suite with advanced Excel capability, including the ability to interpret, maintain, and troubleshoot existing financial tracking spreadsheets. Must understand and replicate built-in formulas, data validation rules, and multi-sheet references to ensure continuity of annual budget processes.

Strong skills in project tracking, reporting, and stakeholder coordination are required, along with the ability to structure and relay updates professionally. Experience with budgeting systems, invoicing processes, and workflow management tools is preferred. The ability to learn and leverage new technology tools to enhance administrative and operational processes is essential.

Duties/Responsibilities:

Percentage of Time:

Perform and complete variety of tasks and assignments associated with support functions for the Vice President of Technology & Operations (VP, IT & Ops) and assigned Tech & Ops division

• Receive and distribute correspondence and mail daily

• Answer telephones and greet visitors, record messages as needed; filter faculty/staff traffic to VP’s office

• Coordinate calendar, travel arrangements, reimbursements, and associated records in timely, accurate, and efficient manner

• Maintain Tech & Ops SharePoint site

• Maintain vice president office files

20%

Monitor use of and maintain supplies, equipment and/or facilities for division;

• Monitor and orders office supplies

• Enter service tickets as needed for facilities, IT, and equipment

5%

Enter data from forms, records, reports and/or other sources into computer for purposes such as maintaining databases and complete incidental word processing and spreadsheet assignments

+ Manage budget records coordinating with sub departments

+ Monitor IT and facilities tickets to ensure appropriate SLAs are met.

+ Research, organize, and report state wide contract changes to ensure procurement meets guidelines year to year.

+ Perform and complete administrative tasks and assignments

15%

Participate in special projects and committees as directed by the supervisor

5%

Coordinate meetings and management activities

• Prepare agendas, facilities, and materials

• Record minutes in a thorough and timely manner

• Assist VP in prep for meetings

5%

Complete assignments associated with personnel support functions

• Manage budget development, maintenance, and balances, and p-card transactions/reports

• Maintain division budget spreadsheets; ensure accuracy of all linked cells, formulas, and pivot tables.

• Troubleshoot calculation errors or broken links within existing budget workbooks.

• Update fiscal year budget files using established Excel templates and verify all carryover data.

• Manage procurement, contacts, inventory

• Maintain leave request and travel form documentation and enter on calendar

• Schedule and organize performance management evaluations and plans

• Assist with organization and filing/binding of meeting materials (board minutes, initiative/committee materials, projects, etc.)

25%

Conduct general operations of technology & operations.

+ Readily participate in T&O functions such that support the college

+ Assist with purchase orders and tracking

+ Work with facilities, IT, and Public Safety admins.

+ Coordinate necessary room reservations and preparations

• Utilize p-card for immediate division purchases

15%

Accommodate professional development and committee/task force service

• Manage T&O events i.e. holiday lunch, division professional development, activities, etc.

• Attend training for skill knowledge and maintenance

• Read and stay up to date on higher education trends

• Serve on committees and task forces

5%

Display high level of effort and commitment to performing work, operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior

• Demonstrate eagerness to learn and assume responsibility; seek out and accept increased responsibility; display a "can do" approach to work

• Exercise confidentiality with all matters of the VP

• Show persistence and seeks alternatives when obstacles arise; seek alternative solutions; do things before being asked or forced to by events

• Work within the system in a resourceful manner to accomplish reasonable work goals; show flexibility in response to process change and adapts to and accommodates new methods and procedures

• Accept direction and feedback from supervisor and follow through appropriately

5%

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

Requires having a P-Card.

Driving is a responsibility of this position.

This position will have direct interaction or care of children under the age of 18 or direct patient care.

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

Noisy environments.

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

Work in outdoor elements such as precipitation and wind.

Assessing the accuracy, neatness and thoroughness of the work assigned.

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Gwinnett Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [email protected] .

Bachelors Degree and One (1) year of related work experience OR Associates Degree in Business Administrative Technology and Two (2) years of work related experience. Note: Experience may substitute for the degree on a year-for-year basis. Bachelors Degree and One (1) year of related work experience OR Associates Degree in Business Administrative Technology and Two (2) years of work related experience. Note: Experience may substitute for the degree on a year-for-year basis.

Additional Information

+ Agency Logo:

+ Requisition ID: ADM0J0R

+ Number of Openings: 1

+ Advertised Salary: $54,080/yr

+ Shift: Day Job

+ Posting End Date: Nov 10, 2025