"Alerted.org

Posting Details

Working Title Office Manager

Position Number 01071A

Department OCEAN,EARTH & ATMOS SCI

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The chief objective of this position is to provide administrative support to the faculty, staff and students in OES . This position schedules meetings, answers the multiple-line telephone system, greets and directs visitors, and copies and distributes materials as needed. This position also assists the OES Chair with tasks as assigned and assists the Chief Departmental Advisor ( CDA ) with undergraduate issues, and the Graduate Program Director ( GPD ) with graduate program processes. This position maintains the OES Facebook page, the OES web site and departmental file hosting applications (OneDrive). This position also posts and advertises departmental activities and special events as needed.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of effective customer service techniques. Considerable knowledge of PC-based software to include Microsoft Office Suite. Working knowledge of Microsoft Office 365 platforms. Effective oral and written communication skills. Demonstrated data entry skills. Demonstrated ability to complete work assignments in a timely fashion while multi-tasking. Demonstrated ability to work independently and set priorities. Demonstrated ability to perform in a professional manner in a team environment. Demonstrated ability to meet deadlines when completing office tasks.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some experience as an Office Manager in a fast-paced office environment. Some experience using Adobe software, Microsoft Office Suite platforms, OneDrive, and Facebook.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Working knowledge of information systems such as Banner, Chrome River or similar programs. Working knowledge of basic accounting practices and procedures strongly preferred. Considerable experience as an Office Manager in a fast-paced office environment. Some experience updating web pages. Demonstrated experience in an academic environment.

Conditions of Employment

Working hours are from 8 AM-5PM Monday through Friday. This position is not telework eligible.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03107

Job Open To General Public

Open Date 11/03/2025

Close Date 11/14/2025

Open Until Filled No

Special Instructions Summary

Please submit a cover letter and resume. Please complete the application fully, as well as, submitting the resume.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page https://www.odu.edu/sci

Department Home Page https://www.odu.edu/oes

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Tell us about your social media experience in a professional setting.

(Open Ended Question)

+ * Please detail the computer experience or training that you have had. Be specific about the software that you have used and your proficiency level.

(Open Ended Question)

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

+ Contact Information for Professional References

Optional Documents

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter