• Administrative Program Specialist A

    Louisiana Department of State Civil Service (Baton Rouge, LA)


    Administrative Program Specialist A

     

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    Administrative Program Specialist A

     

    Salary

     

    $3,127.00 - $6,136.00 Monthly

     

    Location

     

    Baton Rouge, LA

     

    Job Type

     

    Classified

     

    Job Number

    DED-2025-16

    Department

     

    LED-Office of the Secretary

     

    Opening Date

     

    11/04/2025

     

    Closing Date

     

    11/14/2025 11:59 PM Central

     

    + Description

    + Benefits

    + Questions

     

    About this Job

     

    The mission of Louisiana Economic Development is to cultivate jobs and economic opportunity for the people of Louisiana.

     

    The Administrative Program Specialist provides critical programmatic and fiscal support to the Division of Fiscal Services at Louisiana Economic Development (LED). This position primarily supports Accounts Receivable (AR) functions while also managing front-line administrative operations to ensure fiscal accuracy, compliance, and efficiency across the division.

    AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

    + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

    + Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value..

    + Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

    + Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

    + Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

    + Leveraging Technology: The ability to use technology and its related processes to further organizational goals.

    + Solving Problems: The ability to discover solutions to problems.

    Minimum Qualifications

    Three years of experience in administrative services; OR

    Six years of full-time work experience in any field; OR

    A bachelor's degree.

    EXPERIENCE SUBSTITUTION:

    Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

     

    Job Specification

     

    The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

     

    Job Duties and Other Information

    Job Duties:

    + Manage scanning, filing, and organization of fiscal documents including payables, receivables, contracts, and journal vouchers in SharePoint and the agency file system.

    + Order and track office supplies for the fiscal division and provide backup purchasing support using the LaCarte procurement card in compliance with state regulations.

    + Maintain the contract route log, process final performance evaluations, and assist monitors with contract closeout and documentation.

    + Post and reconcile travel expenses, audit and code telecommunications and technology invoices, and resolve billing discrepancies.

    + Classify and record incoming revenues (checks and wires) in LaGov, ensuring accurate fund coding and alignment with LED’s chart of accounts and program budgets.

    + Maintain and reconcile revenue logs, identify and resolve discrepancies, and support audit preparation and financial reporting.

    + Manage the daily intake, processing, and deposit of payments received for LED programs, ensuring proper documentation and coordination with the State Treasurer’s Office.

    + Serve as the first point of contact for visitors and callers, supporting the division’s administrative and operational needs.

    Position-Specific Details:

    Appointment Type: Probational

     

    Louisiana Economic Development is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

    How To Apply:

    No Civil Service test scoreis required in order to be considered for this vacancy.

     

    To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

     

    * Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

    Contact Information:

    If you have any questions, please contact:

    Dawn Thibodeaux

    Human Resources Director

    [email protected]

     

    Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

    Insurance Coverage More information can be found at https://info.groupbenefits.org/

    Parental Leave– Up to six weeks paid parental leave

    More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

    Holidays and Leave – State employees receive the following paid holidays each year:

    + New Year's Day

    + Martin Luther King, Jr. Day,

    + Mardi Gras,

    + Good Friday,

    + Memorial Day,

    + Independence Day,

    + Labor Day,

    + Veteran's Day,

    + Thanksgiving Day and Christmas Day.

    ***** Additional holidays may be proclaimed by the Governor

     

    State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

     

    Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

     

    + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

    + Teacher's Retirement System of Louisiana (www.trsl.org),

    + Louisiana School Employees Retirement System (www.lsers.net), among others

     

    01

     

    Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

     

    + I have no experience and/or am uncomfortable adapting to change

    + I have limited experience or require assistance to adapt to change

    + I can adapt to change

    + I can adapt to change and help others improve their ability to adapt to change

     

    02

     

    Explain your rating by providing specific and relevant examples in the box below.

     

    03

     

    Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

     

    + I have no experience and/or am uncomfortable communicating effectively

    + I have limited experience or require assistance to communicate effectively

    + I can communicate effectively

    + I can communicate effectively and help others improve their communication

     

    04

     

    Explain your rating by providing specific and relevant examples in the box below.

     

    05

     

    Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

     

    + I have no experience and/or am uncomfortable demonstrating accountability

    + I have limited experience or require assistance to demonstrate accountability

    + I can demonstrate accountability

    + I can demonstrate accountability and help others improve their ability to demonstrate accountability

     

    06

     

    Explain your rating by providing specific and relevant examples in the box below.

     

    07

     

    Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

     

    + I have no experience and/or am uncomfortable displaying professionalism

    + I have limited experience or require assistance to display professionalism

    + I can display professionalism

    + I can display professionalism and help others improve their ability to display professionalism

     

    08

     

    Explain your rating by providing specific and relevant examples in the box below.

     

    09

     

    Rate your ability to leverage technology based on our definition: The ability to use technology and its related processes to further organizational goals.

     

    + I have no experience and/or am uncomfortable leveraging technology

    + I have limited experience or require assistance to leverage technology

    + I can leverage technology

    + I can leverage technology and help others improve their ability to leverage technology

     

    10

     

    Explain your rating by providing specific and relevant examples in the box below.

    Required Question

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

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